JOB DESCRIPTION:
Assist in the daily operation of administrative duties and associated tasks in a construction office.
REPORTING RELATIONSHIPS:
Administrative Assistant reports to the Regional VP
IDEAL BACKGROUND:
A. EDUCATION:
High School Graduate and a minimum of one year of experience in a similar construction-based environment
B. TYPICAL PHYSICAL DEMANDS:
The essential functions of this position include sitting, standing, walking, climbing, reaching, bending, lifting, carrying, pushing/pulling, dexterity of hands and fingers, seeing, hearing, and talking. The use of computers, adding machines and telephones are a daily function.
C. SKILLS, KNOWLEDGE, AND ABILITIES:
1. Microsoft Office; Excel, Word, PowerPoint
2. Microsoft Outlook; professional email communication, calendar, scheduling, distribution lists
3. Microsoft Teams
4. Understanding confidential protocol
5. Ability to create and manage electronic files
6. Basic knowledge of construction and project terminology
7. Various software programs and terminology
8. Ability to meet and maintain deadlines
9. Ability to establish good working relationships with customers, contractors, and co-workers
D. WORKING CONDITIONS:
Open office environment
E. JOB RESPONSIBILITIES:
Note: The following duties are descriptive and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Major duties include the following:
1. Prepare contract and project-related documents; file, organize and maintain
2. Manage the company subcontractor database
3. Assist Contract Administrator with subcontract management
4. General office organization and filing
5. Office Support and Customer Service (Phone/Email)
6. Other duties as assigned
F. SAFETY AND ENVIRONMENTAL:
1. Enforce all rules listed in the Ajax Employee Safe Practices Handbook
2. Ensure all Ajax quality standards are met
3. Ensure adherence to all federal, state, local, and Ajax safety and environmental rules and regulations
G. PERSONALITY REQUIREMENTS:
This position demands an individual with the following personality traits:
1. Accurate and well organized; self-motivated
2. Capable of making prompt and responsible decisions
3. Good communication skills
4. Ambitious
5. Self-motivated
H. ATTENDANCE AND RELIABILITY:
1. Reporting to work on time, after lunch, and not leaving early unless authorized
2. Always providing proper notification and advance notice of absence
3. Not abusing or taking advantage of personal days off
4. Performing such other duties as may be required
BENEFITS Ajax offers competitive pay and has excellent benefits; comprehensive medical, dental and vision plans, 401(k) with discretionary employer match, life insurance, voluntary supplemental life insurance, flexible spending accounts, health and wellness program, direct deposit, referral bonuses, paid vacation and holidays.
