Are you highly organized, great with people, and energized by keeping complex projects moving in the right direction? Do you take pride in being the person who makes sure nothing slips through the cracks—and that everyone around you has what they need to succeed? If so, our HVAC/BAS Controls Inside Sales Coordinator role at Nelson & Company may be a great fit for you.
At Nelson & Company, we design and install engineered HVAC solutions for commercial customers who expect quality, reliability, and integrity. We're looking for a coordinator who wants to grow their skills, support our sales and operations teams, and help us deliver projects that make our customers say "wow."
What We Value
In addition to technical skills, we're looking for people who live our core values every day:
- Do the Right Thing – Act with integrity, honesty, and accountability
- Go the Extra Mile – Deliver quality work and exceed expectations
- Own It – Take responsibility from start to finish
- Better Together – Support teammates and build strong relationships
- Be the Weed – Learn continuously, stay curious, and grow
These values show up in how we support our team, communicate with customers, and keep projects on track from first contact through closeout.
About the Role
As an HVAC/BAS Controls Inside Sales Coordinator, you will support our sales, estimating, and operations teams with project setup, proposal coordination, customer communication, and administrative project management. You'll be a central point of connection between our customers, vendors, and internal teams—helping everyone stay aligned and moving forward.
Your responsibilities will include:
Sales & Customer Support
- Assisting outside sales personnel with project setup, proposal preparation, and customer documentation
- Coordinating communication between customers, vendors, subcontractors, and internal staff
- Supporting sales activities by gathering project information, specifications, and pricing documentation
- Maintaining customer records, bid tracking, and sales activity information
- Assisting in preparing submittals, quotations, and project correspondence
Project Setup & Administrative Coordination
- Setting up awarded projects within company project management and office administration software
- Creating and maintaining project files, job folders, and documentation
- Entering and tracking project information including budgets, schedules, purchase orders, and subcontract data
- Assisting with project closeout documentation and administrative support functions
Estimating & Preconstruction Support
- Assisting estimators with bid preparation, document organization, and scope coordination
- Reviewing project plans, specifications, and bid documents for administrative support purposes
- Coordinating vendor and subcontractor pricing requests
- Helping organize bid submissions and proposal packages
Contract & Subcontract Administration
- Reviewing subcontract documents and assisting with scope verification
- Coordinating collection and organization of contracts, insurance certificates, and compliance documents
- Supporting internal teams with project-related administrative requirements
General Office & Team Support
- Maintaining organized records and electronic filing systems
- Assisting management and operations personnel with special projects and reporting
- Supporting efficient communication and coordination between departments
What We're Looking For
Preferred Qualifications:
- Experience in HVAC, mechanical contracting, controls, construction administration, or a related industry
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with project management, CRM, or office administration software
- Excellent communication and customer service skills
- Strong attention to detail and problem-solving skills
- Ability to read and understand construction plans and specifications is a plus
Preferred Skills:
- Experience in HVAC controls or building automation systems (BAS)
- Familiarity with estimating processes and subcontract coordination
- Knowledge of construction project workflows and documentation
- Experience supporting sales or project management teams
Why Join Nelson & Company
By joining Nelson & Company, you'll be part of a team that takes pride in craftsmanship, relationships, and continuous improvement. We believe the best support comes from people who genuinely care about the work—and the people they work with.
This position is based out of our Jacksonville, FL office.
In addition to competitive pay, we offer benefits including:
After 90 days:
- Health / Medical Insurance
- Dental Insurance
- Vision Insurance
- Disability Insurance
- Paid Time Off
- Paid Training
After 1 year:
Ready to Apply?
If you've read this far, you may already be imagining yourself in the role. If our values, our work, and this opportunity excite you, we'd love to hear from you. Please submit your resume to take the next step toward joining the Nelson & Company team.
Job Type: Full-time
Pay: $22.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Relocate:
- Jacksonville, FL 32207: Relocate before starting work (Required)
Work Location: In person
