Job Summary
We are seeking a detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support to ensure smooth office operations. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, both in person and via phone. You will manage financial records, handle client and team communications, and provide general administrative assistance to keep our office running efficiently. This position offers an opportunity to contribute to an organization while developing your skills in a fast-paced environment.
Duties
- Maintain accurate financial records using Sage 50, including invoicing, expense tracking, and bank/credit card reconciliations
- Manage multi-line phone systems, answer inquiries professionally, and direct calls if needed
- Provide visitor greeting when needed, and handle incoming correspondence
- Perform data entry tasks with high accuracy into spreadsheets and other productivity software
- Organize files, maintain office supplies inventory, and ensure proper document filing systems are in place
- Assist with calendar management and scheduling for team members
- Support customer service efforts by responding to client inquiries via phone or email with professionalism and courtesy
- Handle clerical tasks such as proofreading documents, word processing, and maintaining office records
- Utilize Microsoft Office and other programming tools to prepare reports, correspondence, and presentations
- Support bookkeeping activities including payroll processing, billing, and financial reporting as needed
Experience
- Proven experience as a Bookkeeper or Administrative Assistant in an office environment
- Familiarity with Sage 50 accounting software is essential
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Demonstrated ability to provide excellent customer service
- Excellent organizational skills with the ability to prioritize tasks efficiently in a busy setting
- Strong computer literacy with attention to detail in data entry, proofreading, and document management
- Knowledge of office management procedures combined with effective time management skills
Join us to be part of a family oriented team where organizational talents and technical proficiency make a real impact! We value proactive individuals who thrive on multitasking while delivering exceptional support.
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
Work Location: In person
