About the Opportunity
A well-established investment management organization is seeking a dependable and service-oriented Front Office Coordinator to serve as the face of the office and support daily workplace operations.
This role is ideal for someone who enjoys creating a welcoming, organized, and professional office environment. The position combines front desk responsibilities, office coordination, hospitality, vendor support, and administrative tasks within a stable and team-oriented setting.
The ideal candidate takes pride in keeping things running smoothly, enjoys helping others, and thrives in a role where consistency, reliability, and attention to detail are valued.
The Role
The Front Office Coordinator serves as the first point of contact for employees, visitors, and vendors while ensuring the office remains organized, stocked, and operating efficiently day-to-day.
This position requires someone who is proactive, organized, and comfortable balancing hospitality, administrative support, and office operations responsibilities.
Key Responsibilities
- Greet and assist visitors, clients, and vendors in a professional and welcoming manner.
- Serve as the primary point of contact for front desk inquiries and office visitors.
- Maintain a polished and professional reception area.
Office Operations & Facilities Support
- Ensure office kitchens, conference rooms, and common areas remain organized and fully stocked.
- Coordinate office supply inventory and replenishment.
- Manage incoming mail, packages, and deliveries.
- Assist with general office organization and daily operational needs across multiple office areas.
Hospitality & Meeting Coordination
- Coordinate catering and meal orders for meetings and events.
- Manage food ordering schedules and related communications.
- Assist with conference room readiness and meeting support.
- Support a positive workplace experience for employees and visitors.
Administrative Support
- Process expense reports and assist with administrative documentation.
- Support invoice reconciliation and related administrative tasks.
- Assist with special projects and operational support as needed.
- Provide additional administrative assistance to leadership and team members when required.
QualificationsRequired
- 2+ years of receptionist, administrative assistant, office coordinator, hospitality, or related experience.
- Strong customer service and interpersonal skills.
- Excellent organizational skills and attention to detail.
- Comfortable working independently and taking ownership of daily responsibilities.
- Professional communication skills and polished presentation.
- Ability to manage multiple tasks while maintaining a positive attitude.
Preferred
- Experience in professional services, financial services, corporate offices, or hospitality environments.
- Experience with expense reporting systems such as Concur.
- Experience supporting office operations, facilities, or workplace services.
Professional Attributes
- Dependable and consistent.
- Service-oriented and proactive.
- Friendly, approachable, and professional.
- Highly organized with strong follow-through.
- Comfortable interacting with executives, clients, and visitors.
- Takes pride in creating a welcoming and organized environment.
- Team player with a positive attitude.
Work Environment
- 100% onsite.
- Stable, professional office setting.
- Interaction with senior leaders, executives, and external visitors.
- Primarily standard business hours with limited overtime requirements.
Why This Role?
- Opportunity to become a key member of a close-knit office team.
- Blend of front desk, hospitality, and office operations responsibilities.
- Professional corporate environment with long-term potential.
- High visibility role supporting employees, leadership, and visitors.
- Opportunity for permanent employment based on performance and fit.
Job Type: Full-time
Pay: $24.00 - $33.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- This role's hours are 7:30 - 3:30
Education:
Ability to Relocate:
- McLean, VA: Relocate before starting work (Required)
Work Location: In person
