At the American Legion Auxiliary Department of Florida our mission is to support The American Legion and we advocate for veterans, educate our citizens, mentor youth and promote patriotism, good citizenship, peace and security.
We are searching for a qualified Office Manager/Secretary to help keep our small office (2-3 employees) running efficiently. The Office Manager/Secretary will provide general administrative support, working directly with our President and Finance Chairman. The person will manage all aspects of events, assist members, with various Auxiliary issues, greet office visitors, answer phones and email inquires, ability to prioritize tasks according to urgency and meet tight deadlines, maintain and restock supplies, etc. Must be eligible to be an American Legion Auxiliary member. This position requires local travel to support conferences, conventions and leadership events. Additional out of state travel is required twice per year for National Convention and leadership training. The perfect candidate will be highly motivated, self-driven, and reliable. A personable and detail-oriented individual will do well in this role. Office hours are 8:00 am to 4:00 pm.
Role and Responsibilities:
Some of the Office Manager/Secretary duties and responsibilities, but not limited to, will consist of:
a. Oversee day to day office operations
b. Manage and write organization-wide communications, such as memos, announcements, emails, and invitations
c. Communicate with external partners (i.e. :Emblem Sales, ALA National HQ, Units, Members)
d. Manage organizational events (i.e.: rooms, equipment, scripts, presenter needs)
e. Maintain positive vendor relationships (i.e.: Hotels, Office Depot, Staples, Amazon, etc.)
f. Manage incoming and outgoing correspondence, including emails, faxes, mail and packages
g. Greet customers and visitors to the office, ensuring guests are comfortable and are connected with the correct office personnel
h. Filing and organizing records, and other important documentation
i. Manage ALA governing documentation and documents
j. Coordinate office facility and equipment maintenance
k. Some travel required - 4 times a year locally and 2 times a year nationally
l. Other duties as assigned
Additional Notes:
This position of Office Manager/Secretary currently has no hiring or firing responsibilities but will be apprised in the hiring process. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Since every duty associated with this position may not be descripted herein, teammates may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this job description.
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- Paid time off
- Retirement plan
Application Question(s):
- Are you eligible to be a member of the American Legion Auxiliary?
Education:
- High school or equivalent (Required)
Experience:
- Office Management: 2 years (Preferred)
- Secretarial: 1 year (Preferred)
Language:
Ability to Commute:
- Orlando, FL 32810 (Required)
Ability to Relocate:
- Orlando, FL 32810: Relocate before starting work (Preferred)
Work Location: In person
