Overview
We are seeking a detail-oriented and proactive Bookkeeper AP/AR Clerk to join our dynamic finance team. In this vital role, you will manage accounts payable and receivable processes, ensure accurate recording of financial transactions, and support the overall integrity of our financial records. Your expertise in various accounting software and understanding of GAAP (Generally Accepted Accounting Principles) will help us maintain compliance and streamline our financial operations. This position offers an exciting opportunity to contribute to a mission-driven organization committed to transparency, accuracy, and efficiency.
Essential Job Responsibilities:
· Accounts Payable:
- Input all P.O’s, Invoices, and check requests into QuickBooks as they are received
- Review payables weekly with CFO
- Cut checks and forward for signature/authorization weekly
- Mail out all payments to corresponding Vendors
- Print and mail all 1099’s for qualifying Vendors by end of January. Input all State and Federal tax forms into the appropriate tax filing system.
· Accounts Receivable:
- ProCare - Input all client financial information and corresponding tuition agreement into system
- Update and correct any tuition changes as they come in
- Review A/R aging on a weekly basis and send out past due statements & emails to any delinquent client
- Process billing, including agency billing, and credit card transactions every Thursday through ProCare
- Post all West St. & Gymnastics deposits into QuickBooks as they are received.
- Return all emails/phone calls to parents within 24 hours after they are received
- Send out all Tax Statements to parents by the end of January
- Close working relationship with School Base. Communication is key: convey information to School Base regarding delinquent accounts and/or terminated clients
- Post monthly Care4Kids payments in ProCare
Other:
- Daily errands, bank and sometimes post office
- Other duties as assigned
Qualifications and Competencies:
- Degree in Accounting
- Experience with QuickBooks Desktop software
- Proficient in the use of Microsoft Outlook, Excel and Word
- Excellent written, verbal communication and presentation skills
- Detail oriented, strong organizational and analytical skills
- Demonstrates leadership ability, confidence and executive presence ability to motivate staff and speak with parents
- Experience or familiarity with ProCare is helpful
Physical Requirements/Work Environments:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Able to work seated at a computer/phone for long periods of time
- Must be: highly mobile, able to access all areas of the premises including multiple levels with or without the use of the elevator; able to travel throughout the community; self-reliant, resilient and able to work in a fast paced, safe accurate work site up to 8 hours per day.
- Must have: free range of body motion which enables incumbent to reach, pull, push, stretch, bend, stop, twist and occasionally lift up to 50 lbs.; vision and hearing acuity corrected to normal; ability to verbalize so the average person can comprehend.
Pay: $23.00 - $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Referral program
- Retirement plan
Education:
Experience:
- Accounting: 5 years (Preferred)
Work Location: In person
