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Facilities Admin Assistant

St. Louis Community College -
Bridgeton, MO

Job Details

Full-time
$20.43 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Retirement plan

Qualifications

High school diploma or GED
Productivity software

Full Job Description

Position Summary

***Internal Classified Unit Employees who apply in the first 5 working days from publish date will be given due consideration. External applicants will only be considered, after all qualified internal candidates have been deemed unsuccessful.***

The Administrative Assistant II provides high-level administrative support to various departments and senior staff, ensuring effective office operations and facilitating smooth departmental functions.

Primary Duties Performed

Maintains complex record-keeping and filing systems for storage and retrieval of correspondence, contracts, and departmental personnel records
Compiles and organizes statistical data and information for preparation of schedules, reports, or budgets
Schedules and coordinates meetings and events, managing multiple calendars for campus leadership and ensuring efficient time management
Provides administrative support, including assisting faculty with administrative tasks, overseeing office procedures, and training staff
Manages payroll processes, including preparing workloads, entering Electronic Personnel Action Forms (EPAFs), and processing adjunct and overload assignments
Assists with requisitions and encumbrances, ordering supplies for various departments, and managing budgets
Supports academic functions, such as class scheduling, managing Memorandums of Understanding (MOUs), and ensuring compliance with academic policies
May schedule meetings and book rooms using the EMS reservation system.
Additional duties as assigned

Qualifications/Experience

High school diploma or equivalent with 3 - 5 years of related experience
Must pass a skills assessment at the intermediate level of proficiency in Microsoft Office
Preferred: Associate degree in Business Administration, Communication, Education, or a related field with a minimum of two (2) years of experience

Working Conditions

Generally works in an office environment

Physical Requirements:

Negligible

Position Summary

Primary Duties Performed

Qualifications/Experience

Working Conditions

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