Job Summary:
We're looking for an organized, proactive Administrative Assistant to handle scheduling, coordination, and a wide range of day-to-day administrative tasks. This is not a clinical or patient-facing role, but candidates with prior experience working in a clinic, hospital, or other healthcare setting are strongly preferred, as familiarity with medical terminology, workflows, and documentation will be valuable.
Key Responsibilities:
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Manage complex scheduling and calendars across multiple stakeholders
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Make and field phone calls on behalf of the team/organization
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Coordinate meetings, appointments, and logistics
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Handle correspondence, email management, and follow-ups
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Organize and maintain files, records, and documentation
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Prepare reports, summaries, or other materials as needed
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Liaise between internal staff and external contacts (providers, vendors, partners)
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Support general office operations and ad hoc projects
Qualifications:
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1+ years in an administrative, coordinator, or assistant role
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Prior experience in a healthcare/clinical environment (clinic, hospital, medical practice) a strong plus
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Comfortable with medical terminology and healthcare workflows
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Excellent verbal and written communication skills, especially on the phone
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Strong organizational skills and ability to manage multiple priorities
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Proficiency with Microsoft Office/Google Workspace and scheduling tools
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