Position Summary
The Minnesota JCC is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide essential support to our team and help ensure the smooth day-to-day operation of our office. The ideal candidate is an excellent communicator with strong organizational and time management skills, capable of managing multiple priorities in a fast-paced environment. This role requires professionalism, discretion, and a commitment to delivering exceptional administrative support while contributing to a positive and productive workplace.
Essential Functions
This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee in this position. Activities, duties and responsibilities may change at any time with or without notice. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Administrative Support
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Providing general administrative support to staff and departments as assigned.
- Helping families with basic account set-up or registration-related steps as assigned.
- Supporting meeting, program, and event logistics, including room reservations, materials, supplies, signage, and basic set-up needs.
- Helping with registrations, confirmations, attendance lists, and follow-up communications as assigned.
- Routing refunds, cancellations, payment adjustments, and other financial changes to Finance or the appropriate staff member.
- Helping with day-to-day office needs, including mail, supplies, printing, copying, scanning, filing, and basic data entry.
- Coordinating simple office-related requests, such as equipment service, vendor follow-up, and shared workspace needs.
- Supporting CAO, CFAO and CPO in scheduling and preparing for meetings.
Advancement and Donor Support
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Assisting with donor correspondence, including acknowledgement letters, tribute cards, pledge reminders, statements, and other basic donor communications.
- Coordinating signatures, printing, mailing, print orders, and delivery of donor correspondence and related materials.
- Helping donors with basic questions and route more complex requests to the appropriate staff member.
- Providing basic administrative support to Fund Development, Marketing and Communications, and stewardship activities as assigned.
Minimum Qualifications
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High school diploma or GED required
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1+ years of administrative, clerical, customer service, or office support experience
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Knowledge of Jewish culture and traditions, or a willingness to learn
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Commitment to equity, diversity environmental stewardship, and social justice
Competencies
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Proficiency in Microsoft Office Suite (including Word, Excel, Outlook, and PowerPoint)
- Strong written and verbal communication skills
- Proven attention to detail, time management and problem-solving skills
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Commitment to the highest professional and ethical standards
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Ability to prioritize tasks, manage multiple assignments, and meet deadlines
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Professional demeanor with strong customer service and interpersonal skills
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Ability to maintain confidentiality and handle sensitive information with discretion
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Reliable attendance and the ability to work independently as well as collaboratively in a team environment
Abuse Risk Management
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Adhere to policies related to boundaries with participants
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Attend required abuse risk management training
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Adhere to procedures related to managing high risk activities and supervising participants
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Report inappropriate behaviors and policy violations
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Follow mandated abuse reporting requirements
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to verbally communicate with others. In the office setting, this is primarily a sedentary role, which requires the employee to sit at a desk for consecutive hours at a time using a computer or other office equipment. Additional physical requirements include occasional bending, crouching, reaching and lifting.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
About Us
The Minnesota JCC provides meaningful programs and services for people of all backgrounds, ages, interests and abilities that promote well-being, foster inclusivity, and strengthen the entire community. Guided by Jewish values and culture, our programs include Early Childhood Educations, Summer Camps, Health & Wellness, Recreation, Youth & Teem Programing, Adult Enrichment, Inclusion Programming, Senior Supportive Services, Jewish Arts & Culture, and Special Events.
Our Culture
The Minnesota JCC is guided by Jewish values including community, lifelong learning, inclusion, innovation, and caring for one another. We welcome candidates from all backgrounds and experiences.
You bring—or are excited to develop—a deep appreciation for Jewish culture and values, which form the foundation of our community.
The Minnesota JCC is an Equal Opportunity Employer committed to building an inclusive workplace where all employees feel valued, respected, and empowered to contribute their unique talents.
Our Values
The J is for Everyone
We create spaces and opportunities where people feel safe, seen, and connected. When everyone belongs, our entire community grows stronger.
We Adapt for the Greater Good
We are rooted in purpose and flexible in approach. We are responsive to today and ready for tomorrow, even when the path ahead isn’t completely clear.
We Show Up Strong
We meet the moment. We take pride in what we deliver and how we deliver it. We aim high, prepare, and follow through, because people are counting on us.
EEOC Statement
The Minnesota JCC provides equal opportunity to employees and applicants for employment in accordance with applicable laws. Personnel decisions are made based on merit and the needs of the organization. The Minnesota JCC does not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, familial status, status with regard to public assistance, disability, genetic information, sexual orientation, gender identity, gender expression, age, military or veteran status, membership or activity in a local human rights commission, or any other status protected by law.
