At Signature Realty, we believe real estate is about people first. We are a boutique, relationship-driven brokerage with approximately 33 brokers and a small, highly collaborative team that values culture, innovation, professionalism, and operational excellence.
We are looking for an organized, resourceful, and people-focused Office Coordinator who enjoys keeping things running smoothly, supporting a busy team, and creating a welcoming office environment.
The Office Coordinator will play an important role in the day-to-day operations of the brokerage and will work closely to support brokers, coordinate office needs, assist with agent onboarding, and help execute events and marketing initiatives.
Position Overview
The Office Coordinator serves as a central point of support for our brokers and leadership team. This person helps ensure the office remains organized, professional, welcoming, and responsive to the needs of the team.
The ideal candidate is dependable, highly organized, approachable, and comfortable balancing administrative responsibilities with frequent questions, interruptions, and changing priorities.
This role is ideal for someone who:
- Enjoys supporting people and creating a positive office experience
- Takes pride in staying organized and following through
- Is comfortable working independently while receiving direction and support
- Enjoys variety and wearing multiple hats
- Brings a calm, solutions-focused approach to a busy environment
- Wants to contribute to a collaborative and growing company
What You’ll Do
- Answer incoming calls and direct inquiries professionally
- Greet brokers, clients, vendors, and office visitors
- Maintain a welcoming, polished, and organized office environment
- Monitor and replenish office supplies, kitchen items, and other inventory
- Coordinate office maintenance, vendor visits, and service requests
- Manage incoming and outgoing mail, deliveries, and packages
- Assist with conference room scheduling and meeting preparation
- Help ensure shared office spaces remain clean, organized, and ready for use
Broker and Administrative Support
- Serve as a go-to resource for routine broker and office questions
- Direct more complex operational needs to the appropriate team member
- Assist with broker onboarding, offboarding, and transition coordination
- Prepare onboarding materials, access information, and office resources
- Support data entry, document management, filing, and operational tracking
- Assist with commission-processing documentation and administrative workflows
- Help maintain accurate broker, transaction, and compliance-related records
- Prepare, organize, print, and distribute internal materials
- Support recurring office processes, checklists, and administrative deadlines
Marketing, Events, and Culture
- Create and print brochures, flyers, signs, and other marketing materials
- Assist with Canva templates and basic marketing updates
- Coordinate office meetings, trainings, celebrations, and company events
- Help with event preparation, invitations, supplies, food, setup, and cleanup
- Support internal communications and broker announcements
- Help maintain consistent branding throughout office materials
- Contribute ideas that strengthen office culture and broker engagement
Process and Operational Support
- Work closely with Tiffany and Shellee to support daily office operations
- Follow established systems, checklists, and procedures
- Identify opportunities to make routine processes more organized or efficient
- Assist with updating templates, trackers, and office resources
- Take ownership of assigned responsibilities and follow tasks through completion
- Help create consistency across recurring administrative and office processes
What You Bring to Us
- Highly organized and detail-oriented
- Strong written and verbal communication skills
- Professional, polished, and approachable
- Dependable with strong follow-through
- Comfortable managing multiple priorities and frequent interruptions
- Positive, helpful, and team-oriented
- Able to take direction and work independently
- Strong judgment and problem-solving skills
- Comfortable asking questions and seeking clarification when needed
- Tech-savvy and willing to learn new systems
- Able to handle confidential information with professionalism
Preferred Experience
- Previous experience in an office coordinator, administrative assistant, receptionist or operations support role
- Real estate experience preferred
- Experience with Microsoft Office, Google Workspace, Canva, or CRM platforms
- Experience supporting agent onboarding, events, marketing, or office operations
- Familiarity with document management, data entry, and administrative tracking
Schedule
- Full-time, in-office position
- Monday through Friday
- Standard business hours, with occasional flexibility for company events or office needs
Compensation and Benefits
- Annual salary of $46,000–$55,000, depending on experience
- Medical
- 401K with a Company Match
- PTO
- Holidays
- Collaborative and supportive work environment
- Opportunity to directly influence the broker and office experience
- Meaningful role in supporting company operations and culture
Why This Role Is Different
This role is a great fit for someone who enjoys being at the center of a busy office and takes satisfaction in making other people’s days easier.
We are looking for someone who:
- Notices what needs to be done and takes initiative
- Creates a warm and welcoming experience
- Keeps details from falling through the cracks
- Enjoys supporting a team
- Brings energy, organization, and reliability to the office
- Wants to become a trusted and valued part of the company
At Signature Realty, the Office Coordinator is not simply filling a seat. This person helps create the organized, responsive, and people-first environment that allows our brokers and team to do their best work.
Pay: $46,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
