Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, strong organizational skills, and positive attitude will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.
Duties
- Manageadmin responsibilities, including making phone calls and answering emails with professionalism and courtesy
- Handle calendar management, scheduling appointments, meetings, and coordinating events with precision
- Perform data entry and maintain accurate records using Google Sheets, Google Workspace, and other office management tools
- Support bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks entries to ensure financial accuracy
- Organize files, documents, and correspondence through efficient filing systems—both digital and physical—while ensuring confidentiality
- Provide excellent customer service by addressing inquiries promptly via phone or email, demonstrating proper phone etiquette and customer support skills
- Assist with clerical duties such as proofreading documents, managing mail distribution, and supporting office supply inventory
Skills
- Proven experience with office management tasks in a fast-paced environment with strong organizational skills
- Proficiency in Google Workspace applications for seamless productivity
- Excellent communication skills to serve clients and team members effectively
- Strong computer literacy with the ability to adapt quickly to new software or systems as needed
- Demonstrated experience in clerical support roles such as data entry, filing, proofreading, and calendar management
- Exceptional time management skills to prioritize tasks efficiently while maintaining attention to detail
- Experience working as a receptionist or personal assistant is highly desirable; knowledge of medical or dental receptionist duties is a plus
Join us in creating an organized, supportive environment where your administrative talents can shine! This role is perfect for motivated individuals eager to grow their career in office administration while making a positive impact every day.
Pay: From $19.00 per hour
Benefits:
Work Location: In person
