Home Healthcare | Full-Time | On-Site
Type: Direct Hire Reports To: CEO
We are seeking a detail-oriented and people-first HR Specialist / Payroll Coordinator to support our growing home healthcare organization. This dual-function role is responsible for managing the full employee lifecycle alongside accurate, compliant payroll processing for a diverse, field-based workforce. The ideal candidate understands the unique operational demands of home health, including caregiver scheduling complexity, multi-rate pay structures, and state-specific compliance requirements.
Payroll
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Process bi-weekly or semi-monthly payroll for 50–200+ employees, including caregivers, CNAs, RNs, and administrative staff
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Manage multi-rate pay structures, overtime calculations, and shift differentials in compliance with FLSA and state wage-and-hour law
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Reconcile timekeeping records from EVV/scheduling systems (e.g., HHAeXchange, Sandata, ClearCare/WellSky) to payroll
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Process garnishments, tax withholdings, benefit deductions, and direct deposit changes
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Maintain payroll records and prepare periodic reports for finance and management
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Partner with accounting on payroll journal entries and reconciliations
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Stay current on federal, state, and local payroll tax law; ensure timely tax filings and W-2 issuance
Human Resources
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Manage full-cycle onboarding for clinical and non-clinical staff, including background checks, I-9 verification, credentialing support, and new hire orientation
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Maintain accurate and compliant personnel files, licensure tracking, and certification expiration alerts
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Administer benefits programs including health, dental, vision, PTO, and FMLA/leave of absence coordination
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Support employee relations by serving as a first point of contact for HR inquiries and policy questions
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Assist with performance management processes, corrective action documentation, and terminations
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Ensure compliance with HIPAA, Joint Commission standards, and applicable healthcare employment regulations.
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Support recruitment efforts as needed, including posting positions and coordinating interviews
Required
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3+ years of combined HR and payroll experience; healthcare, home health, or staffing environment
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Proficiency with payroll platforms such as ADP, Paychex, Paycom, Gusto, or similar
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Working knowledge of FLSA, FMLA, ADA, EEO, and applicable state employment law
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Experience with electronic visit verification (EVV) or home health scheduling/timekeeping systems
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Strong attention to detail and ability to manage competing deadlines with minimal errors
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High degree of confidentiality and discretion in handling sensitive employee information
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Proficiency in Microsoft Excel and HRIS platforms
Preferred
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PHR, SHRM-CP, CPP, or FPC certification
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Experience supporting a Medicaid/Medicare-certified home health or hospice agency
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Bilingual (English/Spanish) a plus
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Familiarity with California wage-and-hour law, including meal/rest period requirements and Domestic Worker Bill of Rights
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