Overview
Office Coordinator – Real Estate Office
Part-Time
Location: Westminster, CO
Are you a customer-focused, highly organized, and detail-oriented professional with strong administrative skills, basic accounting knowledge, and a knack for basic banking and meeting planning? Our vibrant, community-driven real estate office in Westminster is looking for a dedicated Office Coordinator to provide exceptional support. In this role, you will assist your direct supervisor in ensuring seamless daily operations, managing various projects, handling basic banking tasks, and coordinating meetings—all while delivering top-notch service to the agents. If you thrive in a fast-paced environment and enjoy making a positive impact, we’d love to hear from you!
What You'll Do:Office & Administrative Support
- Serve as the go-to person for office coordination, assisting agents and leadership with daily administrative tasks.
- Manage office communications, scheduling, and supply inventory to keep everything running seamlessly.
- Provide exceptional customer service to agents and guests.
- Communicate with the Closing Team regarding file management
- Print commission or referral checks as needed and deposit commission checks via PNC.
File Transaction Management
- Daily duties require extensive use of documentation and workflow systems. Candidates must have experience with at least one platform such as SkySlope, SharePoint, Google Drive, DocuSign, Adobe Acrobat Sign, Salesforce, Monday.com, Asana, or Smartsheet, along with a strong ability to organize files, manage contracts, track deadlines, and maintain accurate records.
Accounting & Financial Responsibilities
- Manage accounts payable (A/P) and accounts receivable (A/R), ensuring invoices are accurate, authorized, and properly recorded in QuickBooks Online (QBO).
- Process monthly associate billing, post payments, and deposit checks via First Bank Desktop Teller.
- Coordinate with the Closing Team to handle commission payments, referral checks, and compliance-related transactions.
- Remit authorized bills to the Home Office for payment and ensure proper account allocations.
- Deposit checks via First Bank Desktop Teller into the appropriate operating account.
What We're Looking For:
- A proactive, organized, and detail-oriented professional.
- Basic accounting experience, including A/P, A/R, and QuickBooks Online (QBO) proficiency.
- Strong event planning skills with the ability to manage logistics and coordination.
- Proficiency in Microsoft Office and Google Suite.
- Familiarity with real estate operations (a plus but not required).
Work Schedule:
- Monday through Friday, in-office position
- Full Time
- 9am - 4pm with an hour lunch. (could be flexible for the right candidate)
Why Join Us?
- Work in a collaborative, energetic, and community-driven environment in the heart of Westminster.
- Be a key player in a fast-paced, rewarding real estate industry.
- Opportunities for growth and professional development.
- Sick pay
Interested? Apply today and bring your system management and organizational skills to our thriving real estate team!
Hourly - $19-21 per hour
Pay: $19.00 - $21.00 per hour
Work Location: In person
