Department: Elections
Sub-Department: N/A
Pay Grade: 106
FLSA Status: Non-Exempt
Employment Status: Full-Time
Reports to: Elections Manager
Supervises: N/A
Job Summary:
To perform specialized departmental clerical duties and responsibilities within the assigned department and other duties as assigned, while adhering to the Pennsylvania Election Code.
Essential Job Functions:
- Maintains voter registration database and voter registration files.
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Prepares product & supply requisitions and processes accounts payable invoices using Lawson while adhering to established budget.
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Responsible for grant coordination to include applying, tracking, and submitting grant paperwork for all department grants
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Research vendors and products to ensure cost efficiency.
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Collecting or receiving monies due to the department and maintaining accurate related records of such collections and making necessary deposits.
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Assists with distribution and collection of paperwork for candidates to be placed on the ballot.
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Follows the legal requirements set forth in the Pennsylvania Election Code.
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Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots.
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Coordinates the inventory, organization, distribution and collection of election supplies for all Cumberland County voting precincts.
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Assists voters, poll workers, candidates, political parties and general public on Election Day.
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Assists in computation of election night results.
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Assists in proofreading of ballots.
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Assists the public in person, by email or on the telephone.
- Sends correspondence to voters and other Pennsylvania counties.
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Processes and distributes mail while determining proper escalation level.
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Attends meetings, training and in-services as required.
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Performs other job-related duties as required.
- Prepares and processes required departmental documents.
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Updates voter history from poll books after the election.
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Travel to and from the Cumberland County Courthouse as needed.
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Assists with processing all mail-in and absentee ballot applications and issuing ballots to voters.
Minimum Requirements to Perform the Work:
Education:
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High school diploma or equivalent
Work Experience:
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1-2 years of office experience required.
- Election experience preferred.
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Previous accounts payable, cash handling, and/or fiscal working experience is preferred.
Mission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:
If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at [email protected] or Cumberland County Human Resources at [email protected].
EMAIL CONFIRMATION:
If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.
Medical Benefits:
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Capital Blue Cross Medical Insurance
- Health Savings Account
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Wellness program with wellness incentives
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Capital Blue Cross Vision Insurance
- United Concordia Dental Insurance
Retirement Benefits:
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County Retirement Pension
- 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
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Fully vested after 5 years of credited service
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Normal Retirement Options:
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Age 55 with 20 years of credited service
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Age 60 with any amount of credited service
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Voluntary 457b Deferred Compensation Plan
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Military Time Buy Back Options
Paid Time Off:
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Vacation
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10 days per year, accrued per pay period (Non-Exempt)
- 15 days per year, accrued per pay period (Exempt)
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Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
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Personal
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3 Personal days per year, pro-rated based on starting date
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Sick
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5 Sick days per year, pro-rated based on starting date
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12 Paid County Holidays
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No waiting period to receive paid holidays
Additional Benefits:
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Educational Assistance
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80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
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Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
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Employee Assistance Program
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Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
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Flexible Spending Account
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Dependent Care Account
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Short Term Disability
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Long Term Disability
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Life Insurance
