Job Summary
Ola Brew is a locally owned and operated craft beverage company rooted in Hawaiʻi and committed to creating products that support local agriculture, sustainability, and community. We are looking for a friendly and organized Administrative Assistant to join our team. This role is essential in keeping our office running smoothly and ensuring that daily operations are handled efficiently. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. If you enjoy multitasking, supporting team members, and creating a welcoming environment, this position is perfect for you.
We believe in building meaningful relationships with our customers, our partners, and each other, and we take pride in creating beverages that showcase the incredible ingredients grown throughout the islands.
At Ola Brew, we value hard work, accountability, collaboration, and the true essence of aloha. We strive to create a positive, supportive work environment where team members are trusted, empowered, and encouraged to grow. We operate as an ʻohana, helping one another succeed while working toward shared goals and a common mission.
Responsibilities
- Serve as a central administrative resource supporting daily operations across Ola Brew
- Help maintain accurate records, inventories, and internal systems
- Monitor and support product, merchandise, and supply inventories
- Manage incoming phone calls, emails, website inquiries, and customer requests
- Assist with maintaining online platforms, menus, and company information
- Support order fulfillment, reporting, and operational tracking
- Coordinate projects, deadlines, and administrative initiatives across departments
- Assist with vendor communications, donations, community requests, and special projects
- Help identify opportunities to improve organization, efficiency, and consistency throughout the business
- Handle data entry tasks accurately using computer skills and office management software such as Microsoft Office and Google Workspace.
- Assist with calendar management and scheduling appointments for staff or executives.
Skills We Are Looking For:
What We're Looking For
- Highly organized with exceptional attention to detail
- Strong written and verbal communication skills
- Comfortable working with technology, POS systems, spreadsheets, and online platforms
- Ability to prioritize responsibilities and manage multiple deadlines
- Self-motivated and able to work independently
- Solutions-oriented with a proactive approach to problem solving
- Able to adapt quickly in a fast-paced entrepreneurial environment
- A team-first attitude and willingness to support others when core responsibilities are complete
- Experience in administration, operations, hospitality, retail, or office management is preferred
- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Bilingual abilities including Olelo Hawai'i are highly desirable to support diverse clients and team members.
- Excellent communication skills, including phone etiquette and customer support experience.
- Strong typing skills and computer literacy to handle data entry efficiently.
What Success Looks Like
- Daily administrative tasks are completed accurately and on time
- Inventory and operational records remain organized and up to date
- Customer and partner inquiries receive prompt responses
- Projects are followed through to completion
- Leadership can trust that important details are being managed proactively
- The office operates smoothly and efficiently
- Core responsibilities are consistently managed while contributing positively to the broader team
- Team members and departments can rely on you as an organized, dependable resource who helps keep the business running smoothly
We're looking forward to welcoming the right person to our team and finding someone who is excited to grow alongside us. Interested applicants should send a resume and cover letter to [email protected] and tell us what inspires you on the daily and why you believe you'd be a great fit for our Ola ʻohana.
Pay: $25.00 - $27.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Vision insurance
Work Location: In person
