Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and exceptional organizational skills will support various administrative functions, enhance customer service experiences, and maintain a professional environment. Bilingual abilities are a plus, helping us serve diverse clients and team members with ease. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant workplace.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Handle multi-line phone systems, screening and transferring calls efficiently
- Maintain accurate data entry using tools like Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping
- Organize files, documents, and correspondence through meticulous filing systems and proofreading for accuracy
- Support calendar management and scheduling for meetings, appointments, and events
- Assist with clerical tasks such as typing reports, proofreading documents, and managing office supplies inventory
- Provide exceptional customer support by responding promptly to inquiries via phone or email and ensuring positive interactions
- Perform basic bookkeeping tasks including invoicing, expense tracking, and financial record maintenance
- Coordinate office management activities to optimize workflow and improve overall efficiency
- Support medical or dental receptionist duties if applicable, including appointment scheduling and patient check-in
Qualifications
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools
- Familiarity with QuickBooks or similar accounting software preferred for bookkeeping tasks
- Excellent organizational skills with keen attention to detail; ability to multitask effectively in a fast-paced environment
- Strong computer literacy complemented by good typing speed and accuracy
- Exceptional customer service skills with professional phone etiquette; bilingual abilities are highly desirable
- Experience working at a front desk or as a medical/dental receptionist is advantageous
- Demonstrated time management skills with the ability to prioritize tasks efficiently
- Personal assistant or office experience that includes calendar management is a plus
Join us as an Office Administrator to be an essential part of our team! Bring your energy, organizational talent, and passion for supporting a thriving workplace. We value your contributions and are committed to fostering a positive environment where you can grow professionally.
Pay: $18.00 - $22.00 per hour
Benefits:
- Flexible schedule
- Retirement plan
Work Location: In person
