Job Description
At The Deron School, we are committed to empowering students with special needs to reach their fullest potential in independence, life skills, and academic achievement. Through individualized, evidence-based practices rooted in applied behavior analysis, and a collaborative approach that includes speech-language therapy, occupational and physical therapy, and counseling services, we provide comprehensive support to meet each student’s unique needs.
Our goal extends beyond the classroom—we strive to prepare students for meaningful, successful lives within their communities. At Deron, our team is dedicated, compassionate, and always willing to go the extra mile. We foster a positive, supportive culture built on collaboration, mentorship, shared success, and a genuine sense of community.
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a pivotal role in ensuring the smooth operation of our office by providing essential administrative support. This position requires strong communication skills, a customer-focused attitude, and the ability to manage multiple tasks efficiently. This canidate will be the main contact for all new employees to the school and ensure that applications and requred documentation are complete and up to date.
NOTE: The candidate must be fluent in English and Spanish.
Duties
- Serve as the first point of contact for visitors and clients at the front desk, providing exceptional customer service.
- Serve as the first point of contact for all calls coming into the school.
- Handle incoming calls and emails professionally, directing inquiries to the appropriate personnel.
- Human Resource Tasks: On boarding, reviewing all new employee paper work to ensure accuracy, enaure all required documentation for new employees is submitted, and ensure all required trainings for new personnel are complete and accurate.
- Maintain organized filing systems, both physical and electronic, to ensure easy access to important documents.
- Assist with data entry and maintain accurate records using computerized systems.
- Prepare reports, presentations, and correspondence as needed.
- Support various administrative tasks such as ordering supplies, managing inventory, and maintaining office equipment.
Skills
- Proven experience in an administrative role or similar position is preferred.
- Human Resource Experience: Involved in the hiring and on boarding process for all new employees.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent time management skills to meet deadlines in a fast-paced environment.
- Proficient in using office software applications (e.g., Microsoft Office Suite) and other relevant computer programs.
- Ability to translate both spoken and written text from English to Spanish and Spanish to English.
- Exceptional typing skills with attention to detail for accurate documentation.
- Strong interpersonal skills with a focus on customer service excellence.
- Ability to work independently as well as collaboratively within a team environment.
If you are passionate about providing top-notch administrative support and thrive in a dynamic workplace, we encourage you to apply for this exciting opportunity!
EOE : Equal Opportunity Employer
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Administrative Assistant: 1 year (Preferred)
Language:
- Spanish and English (Required)
Ability to Commute:
- Montclair, NJ 07042 (Required)
Work Location: In person
