About Us
4 Walls Management is a growing construction and property maintenance company serving residential and commercial clients. We are looking for a highly organized, proactive, and detail-oriented Office Manager to oversee daily operations and serve as the link between customers, technicians, subcontractors, and the office.
If you thrive in a fast-paced environment, enjoy solving problems, and take pride in keeping projects organized from start to finish, we'd love to hear from you.
Responsibilities
- Answer customer phone calls, emails, and messages professionally.
- Schedule jobs and coordinate technicians' daily schedules.
- Prepare, send, and follow up on customer estimates.
- Convert approved estimates into work orders.
- Ensure all materials and equipment are ready before each project begins.
- Maintain accurate job records and update information in Jobber.
- Coordinate project progress and communicate with field staff.
- Verify that work has been completed properly before invoicing.
- Prepare and send customer invoices.
- Process customer payments and maintain accurate records.
- Coordinate subcontractor payments.
- Assist with purchasing materials and communicating with vendors.
- Provide outstanding customer service throughout the entire project lifecycle.
Qualifications
- Minimum of 1 year of experience in office administration
- Strong customer service and communication skills.
- Excellent organizational and multitasking abilities.
- Ability to prioritize tasks and solve problems independently.
- Strong attention to detail.
- Proficiency with Microsoft Office (Excel, Outlook, and Word).
- Experience with Jobber, QuickBooks, or similar software is preferred.
- Bilingual (English/Spanish) is a plus.
We're Looking For Someone Who Is
- Highly organized
- Self-motivated
- Reliable
- Detail-oriented
- Proactive
- A strong communicator
- Able to work independently and as part of a team
Pay: $20.00 - $28.00 per hour
Benefits:
- Paid time off
- Tuition reimbursement
Work Location: In person
