Job Overview
We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for clients and visitors, manage daily office operations, and provide exceptional administrative support. Your bilingual skills will enable seamless communication with diverse clients and team members, ensuring a smooth and efficient office environment. This position offers an exciting opportunity to showcase your office management expertise, customer service talent, and strong computer literacy skills in a fast-paced setting.
Duties
- Greet visitors, answer multi-line phone systems, and direct calls with professionalism and courtesy, adhering to excellent phone etiquette
- Manage front desk responsibilities, including handling incoming inquiries and providing information to clients and staff
- Maintain organized filing systems, data entry records, and confidential information with accuracy and discretion
- Utilize Account Edge for bookkeeping tasks such as invoicing, expense tracking, and financial record management
- Perform office management duties including scheduling appointments, coordinating meetings, and overseeing supply inventory
- Support client communication efforts through email correspondence and follow-up calls in both languages
- Assist with clerical tasks such as proofreading documents, preparing reports, and maintaining organized digital files
Skills
- Bilingual fluency in [Spanish & English], with excellent verbal and written communication skills in both languages
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
- Experience with office management systems, multi-line phone systems, and data entry tools
- Knowledge of Account Edge software for basic financial tasks
- Proven clerical experience with a focus on customer service and administrative support
- Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment
- Excellent phone communication skills coupled with professional phone etiquette
- Ability to handle confidential information responsibly while maintaining discretion
- Strong typing speed and proofreading abilities to ensure accuracy in all documents
- Personal assistant experience or previous office experience is highly desirable
- Experience with ISN, GEP, Amazon Payee Central, Coupa and other customer insurance and payable systems
Join us to be part of a vibrant team where your organizational talents and bilingual abilities will make a real difference! We value proactive individuals who thrive on delivering outstanding support while fostering positive client interactions. This paid position offers an engaging work environment where your skills will be recognized and celebrated.
Pay: $25.00 - $29.67 per hour
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
