The law firm of Marshall Dennehey is seeking a full time Subpoena Clerk for the firm's Jacksonville, FL office.
Position Summary:
The Subpoena Clerk maintains the filing system and assists attorneys with subpoena requests.
RESPONSIBILITIES:
- Review client guidelines to determine proper method of obtaining records from third parties.
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If client allows for in-house subpoenas, at the direction of attorney and/or paralegal, draft Notice of Productions and Subpoenas to providers.
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If client requires use of preferred vendor, provide, to the vendor, all information, including billing instructions, required to facilitate the drafting of subpoenas.
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Ensure timely submission of invoices for all costs associated with obtaining records from third parties pursuant to client guidelines.
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Review documents received from vendor to ensure accuracy.
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File appropriate documents with the court and serve documents on required parties.
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Conduct follow-up on records, through letters and/or phone calls.
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Maintain a contemporaneous log of all requests made and document all actions taken in furtherance of obtaining records.
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Track records received on office's approved subpoena tracking document.
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Timely notify attorney and/or paralegal of any difficulties obtaining records.
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Maintain diary system in accordance to office standards. Ensure tasks are completed timely and properly documented.
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Keep cases organized by properly naming and organizing documents.
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Perform other related duties as assigned.
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Regular in office attendance – remote permitted per firm policy.
REQUIRED SKILLS:
- Strong verbal and written communication skills.
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Excellent interpersonal and customer service skills.
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Excellent organizational skills and attention to detail.
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Excellent time management skills with a proven ability to meet deadlines.
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Strong analytical and problem-solving skills.
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Ability to prioritize tasks.
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Ability to function well in a high-paced and at times stressful environment.
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Proficient with Microsoft Office Suite.
EDUCATION AND EXPERIENCE:
- High school diploma or its equivalent.
Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.
Firm offers a sound future, competitive salary, and an excellent benefits package.
Qualified candidates should submit cover letter and resume for consideration.
We are an Equal Opportunity Employer AA/M/F/D/V.
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