Blue Ova is a leading women-owned integrative health center in San Francisco specializing in fertility, pregnancy, and postnatal care. Through acupuncture, functional medicine, and nutritional support, we empower women and couples to feel confident and in control of their reproductive health journeys.
We're looking for a Front Office Coordinator who brings genuine passion, professionalism, and heart to everything they do.
The Schedule
30+/- hours per week
- Monday: 1:30 PM – 8:00 PM
- Wednesday: 7:00 AM – 1:30 PM
- Friday: 7:00 AM - 2:30 PM
- Saturday: 8:30 PM - 3:30 PM
- Opportunity to add permanent 5th shift in late Fall
- Start Date: early/mid August 2026
Who You Are
You care deeply about women's health and wellness — not just as a job, but as a calling. You show up with warmth, reliability, and a smile that makes people feel at ease the moment they walk through the door. You understand that in a small, specialized clinic, your presence isn't just appreciated — it's essential. When you commit to a shift, our patients and practitioners are counting on you, and you take that seriously.
You take pride in doing things right: following through, staying organized, and bringing your best every single shift. You thrive in a people-first environment, and you understand that in a care setting, the front office experience is the patient experience.
What You'll Do
- Welcome and check patients in and out with warmth and professionalism
- Manage appointment scheduling, phones, emails, and follow-ups
- Process payments and provide receipts accurately
- Prepare herbs and supplements for patient care
- Build deep knowledge of our services and products to confidently educate clients
- Cultivate lasting client relationships and a consistently welcoming atmosphere
- Support our practitioners and keep clinic operations running smoothly
- Maintain a clean, organized, and on-brand office environment
What You Bring
- A genuine passion for women's health, wellness, and community
- Exceptional customer service instincts — warm, professional, and personable
- Administrative experience: scheduling, email management, and phone handling
- The ability to work independently as a proactive, dependable self-starter
- Strong attention to detail and excellent follow-through
- A positive, collaborative spirit with openness to feedback and growth
- Professional communication with real compassion behind it
- Alignment with Blue Ova's mission, culture, and values
- Unwavering reliability — you honor your commitments because you know the team and our patients are depending on you
Why Blue Ova?
We're a close-knit, mission-driven team that shows up for our clients and for each other. At Blue Ova, you won't just be answering phones — you'll be part of the care experience for women and couples navigating one of the most meaningful chapters of their lives.
This role carries real weight. You're not a support function — youare the front line of patient care, and the clinic genuinely cannot run without you. If that kind of responsibility energizes rather than intimidates you, you're our person.
Compensation: $24–$26/hr
To Apply
Visit www.blueova.com/join-us to learn more about us. Send your resume and a cover letter — including why you're drawn to this role and your availability — to [email protected]
We can't wait to meet you.
Pay: $24.00 - $26.00 per hour
Benefits:
- 401(k) matching
- Employee discount
- Flexible spending account
- Paid time off
Application Question(s):
- Explain your passion for women's health?
Experience:
- Office: 1 year (Preferred)
- Customer service: 1 year (Preferred)
Ability to Relocate:
- San Francisco, CA 94114: Relocate before starting work (Required)
Work Location: In person
