Job Title: Administrative Assistant - 270720262
Must be local or willing to relocate. On-site
Primary Role:
The Administrative Assistant performs general, clerical, and customer service duties in support of the operations.
Primary responsibilities:
- Prepare, process, record and file operation documents including, but not limited to, timecards, work orders, contracts, service orders, purchase orders, records and monthly operating reports. Monitor expenditures and prepare miscellaneous invoices.
- Review and process Operations employees P-Card purchases and maintain accurate records.
- Prepare general correspondence and spreadsheets. Establish and maintain files and records.
- Process mail and answer phones. Provide back up support to executive assistants. Assist with various administrative or clerical details as required. Assist with investigation of insurance claims.
- Purchase office supplies and general materials.
- Coordinate routine activities and communications. Assist with pre-post meeting arrangements. Make travel arrangements and reservations as assigned.
Skills:
- Ability to work under general supervision and to exercise routine procedures.
- Strong administrative and computer skills.
- Proficient in Microsoft Office Suite.
- Coordination and organization skills.
- Broad knowledge or ability to learn company operations, policies, and procedures.
- Strong interpersonal and communication skills (i.e., initiative, judgment, discretion, and confidential information).
- Advanced and thorough processing skills.
- Ability to handle sensitive and confidential information.
- Familiarity with database technology and knowledge of SAP operating system highly desirable.
Education/Experience:
Any combination equivalent to graduation from high school or GED, and three (3) plus years’ administrative or secretarial experience, and performance of duties at a responsible level. Formal administrative or secretarial training or degree in Administrative / Office Technology field desired.
Location = Pacific Grove, CA
Rate = $30/hr
Length = 6+ Month W2 Contract - Possible long term/extension for the right candidate
Job Types: Full-time, Contract
Pay: $30.00 per hour
Work Location: In person
