- Review Bond Program invoices and encumbrances and process per accounting procedures.
- Assist Finance and Accounting team with analyses of ongoing financial activity for the Bond Program.
- Identify discrepancies or inconsistencies in invoice documentation and resolve expeditiously.
- Ensure invoice and encumbrance entries in PMIS (Proliance) are correct and supporting documentation is provided.
- Resolve integration issues for invoices and encumbrances between Proliance and Costpoint.
- Evaluate and ensure bond compliance in regards to all payment requests.
- Reconcile financial accounts/escrow bank statements.
- Prepare and process journal entries and Debit/Credit Memos.
- Assist Finance and Accounting team in identifying errors and develop innovative approaches to minimize risk of repeat discrepancies.
- Develop new reports and assist with form revisions to help provide transparency into Bond Program expenditures.
- Communicate with applicable construction and professional services vendors as needed.
- Work directly with outside team members and campuses on cost and invoice commitments and expenditure matters.
- Work effectively with other department personnel in order to resolve any invoice payment issues and obtain signatures of authorization on invoice matters.
- Other activities as needed as requested by the Finance and Accounting Manager.
Minimum Required Qualifications:
- 1 year of work experience, specifically in invoice processing or accounts payable.
- Associate’s degree or College Certificate. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis.
- Ability to work with business enterprise software including MS Office, Excel, Word.
- Ability to perform historical trend analysis and propose action plan for resolution.
- Ability to create and analyze financial reports.
- Ability to work independently and in a team environment.
- Ability to work in a fast-paced environment.
- Ability to communication and present effectively.
Pay: $40.00 - $42.00 per hour
Experience:
- ERP systems: 1 year (Preferred)
- Proliance: 1 year (Preferred)
- Bond Program : 1 year (Preferred)
- Financial accounting: 1 year (Preferred)
Work Location: In person
