Job Summary
We are seeking a proactive and detail-oriented Accounting Assistant to join our dynamic team. In this vital role, you will support daily accounting operations, ensure accurate financial record-keeping, and assist with administrative tasks that keep our office running smoothly. Your enthusiasm and organizational skills will contribute to maintaining efficient financial processes and delivering exceptional customer service. This paid position offers an excellent opportunity to utilize your accounting expertise within a collaborative environment.
Duties
- Manage data entry for PO's, invoices, receipts, and financial transactions using QuickBooks Online accounting software
- Assist with accounts payable and receivable processes, including processing payments and tracking outstanding balances
- Managing the full accounts receivable cycle, driving timely collections, and optimizing cash flow while keeping positive customer relationships. This includes following up on unpaid invoices through phone, email and formal notices
- Review contracts for projects awarded
- Maintain organized filing systems for financial documents and records, ensuring easy retrieval and compliance
- Support office management tasks such as calendar management, and coordinating meetings
- Handle multi-line phone systems to answer inquiries, direct calls professionally, and provide excellent customer support
- Prepare spreadsheets and reports to track expenses, budgets, and other financial data
- Qualifications
- Proven experience with office management, clerical work, or administrative support in a professional setting
- Strong computer skills with proficiency in Google Suite, Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
- Experience using QuickBooks Online or similar accounting software is highly preferred
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Bilingual abilities are a plus to assist diverse client communication needs
- Demonstrated attention to detail in proofreading, data entry, and document management
- Exceptional phone etiquette and customer service skills for front desk interactions
- Previous experience in office experience or as a personal assistant is advantageous
- Strong typing speed and accuracy along with good time management skills
Join us in a role where your organizational talents and technical proficiency will make a real impact! We value energetic professionals eager to grow their career while supporting our team’s success.
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
