Job Title: Administrative Assistant
Client: Heavy Machine Manufacturing Company
Location: Moline, IL 61265
Duration: 15 Months
Shift: 1st Shift
Job Summary
Administrative support role providing office coordination, reporting, supplier support, legal team assistance, data management, and project coordination for business operations.
Key Responsibilities
- Support legal and administrative operations
- Handle supplier setup, changes, and purchase order support
- Manage assignment mailboxes and department communications
- Coordinate meetings, calendars, travel, and events
- Prepare reports, documentation, and correspondence
- Maintain databases, records, and department files
- Assist with data entry, reporting, and process documentation
- Support attorney memberships, dues, and patent-related meetings
- Assist with Accounts Payable (AP) activities as needed
- Research inquiries and resolve routine issues
Core Duties
- Supplier maintenance & PO support
- Data entry & reporting
- Mailbox management
- Meeting & event coordination
- Records & document management
- Administrative project support
- Facilities coordination
- Legal department support
Required Skills
- Microsoft Office (Word, Excel, Outlook)
- Strong organizational skills
- Time management & multitasking
- Data entry accuracy
- Written & verbal communication
- Ability to work independently and in teams
- Quick learner with adaptability
Preferred Experience
- Administrative Assistant experience
- Reporting and documentation support
- Supplier/vendor coordination
- Accounts Payable support
- Database and records management
- Corporate office environment experience
Work Environment
- Office-based administrative role
- Cross-functional support across departments
- Fast-paced environment with changing priorities
- High attention to detail and confidentiality required
Education / Experience
- Administrative, office support, or business experience preferred
- Strong computer and organizational skills required
IND_NIT
Job Type: Contract
Pay: $20.00 - $22.00 per hour
Education:
Experience:
- Microsoft Office: 1 year (Required)
- Supplier maintenance & PO support: 1 year (Required)
- Administrative tasks: 2 years (Required)
Work Location: In person
