Who we are:
US Fire Pump is the industry leader in developing, manufacturing, and distributing custom designed industrial firefighting pumps, water supply units, and heavy-duty fire apparatus. Our primary mission is to protect the lives of the public and fire industry personnel while limiting property damage. US Fire Pump also maintains the largest industrial Emergency Response Team and equipment assets in the world.
Job Overview:
We are looking for a dependable, organized, and professional Administrative Coordinator to support the day-to-day administrative operations of our company. This position serves as an important point of contact for employees, customers, vendors, and visitors while also assisting with a variety of office functions and administrative responsibilities.
The ideal candidate is organized, trustworthy, comfortable working independently, and able to manage multiple responsibilities while maintaining a professional and helpful attitude.
Job Responsibilities:
- Answer incoming phone calls and accurately direct callers to the appropriate personnel.
- Greet and assist a limited number of walk-in customers and visitors in a professional and courteous manner.
- Perform general administrative and clerical duties as assigned.
- Scan, organize, and electronically file invoices and other company documents.
- Enter designated parts sales and other information into Excel tracking spreadsheets accurately and consistently.
- Maintain organized electronic and physical filing systems.
- Monitor office supply inventory and place orders as needed to ensure adequate supplies are available.
- Assist with planning and coordination of company and employee events.
- Prepare documents, correspondence, spreadsheets, and other administrative materials as needed.
- Assist various departments with administrative tasks and projects.
- Handle confidential company and employee information with discretion and professionalism.
- Perform other administrative duties and special projects as they arise.
Qualifications:
- Previous office, administrative, receptionist, or customer service experience preferred.
- Working knowledge of Microsoft Office, including Word, Excel, Outlook, and Teams.
- Comfortable entering and maintaining information in Excel spreadsheets.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Professional and friendly communication skills, both in person and over the phone.
- Ability to handle confidential information with discretion.
- Ability to prioritize tasks and manage multiple responsibilities.
- Dependable and capable of working independently with minimal supervision.
- Strong attendance and punctuality.
- Ability to work effectively as part of a team.
Benefits:
- 401K with company match
- Health, Vision, Dental, Life, Accident
- Long-term and Short-term Disability, Specified Disease
- Paid vacation and holidays
Job Type: Full-time
The ideal candidate is someone who is dependable, organized, trustworthy, and self-motivated. This person should be comfortable taking ownership of routine responsibilities while also being flexible enough to help wherever administrative needs arise.
Because this position interacts with employees, customers, vendors, and visitors, professionalism and good interpersonal skills are essential. We are looking for someone who can be trusted to stay productive and make good decisions when working independently.
If you are organized, dependable, detail-oriented, and enjoy being a valuable part of a team, we’d like to hear from you.
