Shepherd Response is seeking a qualified candidate for the position of Office Administrative Coordinator to join our growing team in Garner, NC. As a newly established company in the disaster recovery and residential construction industry, we are looking for someone who is organized, detail-oriented, and eager to contribute to building efficient processes that support our continued growth.
Job Overview:
The Office Administrative Coordinator will play a key role in supporting daily administrative operations, coordinating project documentation, assisting with billing and compliance requirements, and ensuring projects stay organized from start to finish. This position requires someone who is comfortable managing multiple priorities, communicating with internal teams and external partners, and maintaining accurate records in a fast-paced construction environment.
The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to take ownership of administrative tasks while working closely with project managers and leadership.
Responsibilities:
- Enter new job assignments and project information into tracking software
- Maintain accurate project records and track project status updates
- Organize, upload, and manage project documentation
- Assist with client billing, invoice tracking, and payment documentation
- Prepare and provide required documentation to clients, vendors, and project partners
- Assist with permit applications, licensing requirements, and project compliance documentation
- Track permits, certifications, and administrative requirements across multiple jurisdictions
- Place material orders as requested by project managers and monitor order progress
- Maintain spreadsheets, databases, and internal tracking systems
- Assist with government program compliance documentation and reporting
- Communicate project updates and administrative needs with internal teams
- Support day-to-day office operations and help improve administrative processes
- Adapt to changing priorities based on project needs and business demands
Qualifications:
- No degree required
- Strong attention to detail and accuracy in data entry
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Ability to manage multiple tasks and prioritize responsibilities
- Proficiency with spreadsheets, data entry, and office software
- Ability to work independently while also contributing as part of a team
- Positive attitude with a willingness to learn and take initiative
- Experience in construction, restoration, insurance, or project coordination is a plus
- NC Notary certification is a plus
Personal Characteristics:
- Professional and dependable
- Highly organized with strong follow-through
- Comfortable working in a fast-paced environment
- Problem solver with a proactive mindset
- Team-oriented with a "take charge" attitude
- Flexible and adaptable when priorities shift
Join Shepherd Response and become part of a growing team where your contributions directly impact the success of our projects and clients. This is an excellent opportunity for someone looking to grow with a company and take on a meaningful role in supporting a developing organization.
Pay: $18.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
