Position Overview
We are seeking a highly organized and tech-savvy Executive Assistant to support our senior leadership. The ideal candidate will anticipate executive needs, manage administrative tasks, and utilize IT tools efficiently to streamline operations. This role requires strong communication, discretion, problem-solving skills, and proficiency with modern productivity and software
Core Responsibilities
· Serve as a primary liaison between executives, internal teams, and external stakeholders
· Manage complex executive calendars, coordinate meetings, and resolve scheduling conflicts
· Arrange domestic and international travel, prepare detailed itineraries, and support expense reporting
· Prepare high-quality reports, presentations, spreadsheets, and other business documents using digital tools
· Oversee confidential information and maintain secure record-keeping systems
· Support strategic projects, track progress, and coordinate cross-functional initiatives
· Organize company and client events, both in-person and virtual, integrating IT tools for seamless execution
· Act as a gatekeeper for emails, calls, and correspondence to optimize executive time
· Provide technical support for office applications, software troubleshooting, and IT-related tasks, ensuring efficient workflow
Technical Skills
· Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
· Competence with document management platforms (SharePoint, Dropbox,), and other software.
· Ability to adapt quickly to new technologies and assist in software and hardware implementation and support.
Soft Skills
· Exceptional written, verbal, and interpersonal communication
· Advanced organizational, multitasking, and time management capabilities
· High discretion and confidentiality when handling sensitive company information
· Strategic thinking, problem-solving, anticipation, and decision-making
· Emotional intelligence and relationship management to liaise effectively with leadership and teams
Experience and Education
· Bachelor’s degree or equivalent experience preferred
· 3–5 years of experience supporting executives or in a similar high-level administrative role
· Previous exposure to digital workflows, data management, and IT-related office tasks is highly preferred
Preferred Qualifications
· Certifications such as Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA)
· Experience supporting C-suite executives in technology-driven work environments
Working Hours and Benefits
· Standard office hours.
· Competitive salary with performance-based bonuses, health benefits, and professional development opportunities
· Key Competencies
· Anticipates executive needs and proactively resolves challenges
· Integrates administrative excellence with technical efficiency to support the company.
· Supports strategic decision-making by providing timely information, accurate reporting, and seamless communication
· This role blends traditional executive assistant responsibilities with IT proficiency.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
