On Point Aerospace, an AS9120B and ISO 9001:2015 certified aerospace parts distributor, is looking for a sharp, reliable Operations & Administrative Assistant to support the owner across email management, warehouse operations, customer communications, and general business administration. This is a ground-floor opportunity to grow with a fast-moving aerospace distribution company.
The right candidate is organized, proactive, and can shift gears between inbox management and warehouse tasks without missing a beat. If you thrive in a small business environment where every day looks a little different, this role is for you.
Duties and Responsibilities
- Monitor and manage business email inbox — triage incoming RFQs, vendor correspondence, and customer inquiries; draft and send responses using established templates and guidelines
- Assist with warehouse operations including receiving shipments, verifying packing slips against purchase orders, labeling parts, and maintaining organized inventory
- Support order fulfillment — pull, pack, and prepare parts for shipment; generate shipping labels and coordinate with freight carriers
- Maintain accurate records in inventory and order management systems; flag discrepancies for review
- Track incoming and outgoing invoices; coordinate with owner on vendor payments and customer billing
- Assist with documentation tasks including Certificates of Conformance, packing lists, and shipping records
- Handle general office duties — phones, filing, scheduling, supply ordering, and vendor follow-ups
- Support compliance recordkeeping in alignment with AS9120B quality system requirements (training provided)
- Assist with light research tasks, data entry, and special projects as directed by owner
Skills and Qualifications
- Strong written and verbal communication skills — professional email correspondence is a core function of this role
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- High attention to detail and ability to follow documented procedures consistently
- Comfortable working independently and managing competing priorities
- Physically able to lift up to 50 lbs and perform warehouse duties alongside office work
- Reliable, punctual, and trustworthy — you'll have access to sensitive business information
Education and Experience
- High school diploma or equivalent
- 2+ years of experience in an administrative, logistics, warehouse, or operations support role
- Experience in aerospace, defense, manufacturing, or distribution a strong plus
- Valid driver's license required
Hours and Compensation
- Full-time, Monday through Friday
- Occasional flexibility required based on business needs
- Compensation commensurate with experience
Pay: $25.00 per hour
Work Location: In person
