Spring Branch Independent School District
Job Description
HR Application Processing Specialist
Job Title:
HR Application Processing Specialist
Reports To:
Director of Talent and Support Services and the Executive Director of Talent
Classification:
Paraprofessional (Clerical/Teacher Assistant)
Wage/Hour Status:
Non-exempt
Salary:
See Compensation Plan for Paraprofessional/Administrative Support Staff, Pay Grade 209
Primary Purpose:
Responsible for performing duties related to the processing of professional applications and professional positions for hire and the maintaining of related reports. Performs various duties, including data entry, scanning and processing professional applications.
Qualifications/Skills:
Education/Certification:
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High school diploma or equivalent.
Special Knowledge/Skills:
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Able to maintain confidentiality of all applicant records.
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Minimum Assessment Standard: Broad knowledge of MS Word and MS Excel.
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Knowledge of application related programs: Applitrack, Filemaker, Munis/ Tyler Content Management
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Ability to maintain files and accurate records.
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Effective organizational, communication and interpersonal skills.
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Knowledge of substitute system: AESOP (Absence and Substitute Reporting System).
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Ability to work well with peers, managers and applicants.
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Able to communicate effectively.
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Ability to communicate issues with current and prospective employees.
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Basic knowledge of TRS guidelines regarding retirees.
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Ability to be detail-oriented.
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Ability to multitask.
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Bilingual Preferred.
Experience:
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Minimum of three (3) years office experience.
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Data Entry and word processing experience.
Major Duties and
Responsibilities:
Application Processing:
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Assist with verifying applicant eligibility for employment in the applicant tracking system.
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Review files and analyzing transcripts and foreign credential evaluations to determine if candidate has sufficient credentials.
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Assist with processing professional hiring requests (ESM).
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Cross-train on full ESM process.
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Process professional position status changes
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Serve as backup and support for ESM resignation process.
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Serve as backup for ESM temporary worker process.
Communication:
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Offer guidance and solutions to problems and issues.
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Communicate status of all application pools to principal(s) and/or department head(s), work with principals and department head(s) on applications in process and provide updates as necessary
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Review and respond to HR inbox and Application inbox communications and inquiries.
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Respond to all walk-in and phone inquiries.
Other:
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Pull data/documentation from Munis and other sources related to open records requests.
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Process salary card updates.
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Grant use access to AESOP.
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Provide support with paraprofessionals testing process as needed.
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Serve as backup for personnel actions processing.
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Perform other duties as assigned.
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Participate in all district job fairs and others as requested.
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Participate in cross-training.
Supervisory
Responsibilities:
None
Equipment Used:
Computer and various office equipment.
Working Conditions:
Mental Demands:
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Maintain emotional control under stress.
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Work with frequent interruptions.
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This position requires regular in-person interaction with the public.
Physical Demands:
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Repetitive hand motions.
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Prolonged use of the computer.
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Frequent sitting, stooping, bending, pushing and pulling.
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Moving small stacks of textbooks, boxes, equipment and other campus equipment.
Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.
