We are seeking an experienced, highly organized Bookkeeper to manage the day-to-day financial operations of a busy, high-end residential interior design firm. The ideal candidate has strong bookkeeping and accounting skills and, preferably, experience within an interior design, architecture, construction, or other project-based business.
This role works closely with the firm's principals, project managers, purchasing/procurement team, and outside CPA to ensure accurate financial reporting, timely client billing, vendor payments, and project-level financial tracking.
Key Responsibilities
- Manage day-to-day bookkeeping and maintain accurate financial records in QuickBooks
- Manage accounts payable and accounts receivable
- Process vendor invoices and ensure timely payments
- Prepare and issue client invoices, retainers, deposits, and reimbursements
- Track client funds and project-related expenses
- Reconcile bank accounts and credit cards monthly
- Maintain accurate records of purchases, vendor deposits, freight, receiving, delivery, and other project costs
- Track project budgets, expenses, markups, and profitability
- Reconcile purchasing and procurement transactions against individual projects
- Monitor outstanding client balances and follow up on receivables
- Maintain vendor records, W-9s, and assist with preparation of 1099s
- Manage and file applicable Florida sales tax documentation and payments
- Assist with payroll and employee expense reimbursements
- Prepare monthly financial reports, including P&L, balance sheet, cash flow, accounts receivable, and accounts payable
- Provide principals with clear reporting on project profitability and cash flow
- Coordinate with the firm's CPA for tax preparation, year-end close, and other accounting requirements
- Maintain organized digital financial records and supporting documentation
- Identify discrepancies and resolve accounting issues promptly
Qualifications
- Minimum 3–5 years of bookkeeping/accounting experience
- Experience with an interior design, architecture, construction, or project-based firm strongly preferred
- Advanced proficiency in QuickBooks Online
- Strong knowledge of accounts payable, accounts receivable, reconciliations, and general ledger accounting
- Experience with project/job costing and client billing
- Familiarity with interior design purchasing and procurement processes is highly desirable
- Experience with design-industry software such as Studio Designer, Design Manager, or similar platforms is a plus
- Strong Excel/Google Sheets skills
- Excellent attention to detail and organizational skills
- Ability to manage confidential financial information with discretion
- Strong communication skills and ability to work collaboratively with designers, project managers, vendors, clients, and outside accountants
Ideal Candidate
The ideal candidate understands that accounting within an interior design firm goes beyond traditional bookkeeping. They are comfortable tracking multiple projects simultaneously, reconciling complex purchasing activity, managing client deposits and vendor payments, and providing management with a clear understanding of the financial performance of each project.
They are meticulous, proactive, trustworthy, and highly organized, with the ability to identify discrepancies before they become problems.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
