Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management. This role involves providing exceptional customer service, managing administrative tasks, and ensuring the smooth functioning of daily office activities. Bilingual skills are a plus, as well as experience with various productivity software and data entry.
Duties
- Manage multi-line phone systems and direct calls efficiently using proper phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other productivity software
- Handle front desk responsibilities including greeting visitors and managing appointments
- Support office management tasks such as filing, proofreading, and organizing documents
- Assist with calendar management and scheduling for staff and executives
- Provide customer support via phone, email, or in person, ensuring excellent service standards
- Support bookkeeping activities including basic bookkeeping and QuickBooks entry
- Coordinate with team members to ensure timely completion of administrative projects
- Maintain a clean and organized work environment to enhance productivity
Experience
- Previous office experience or administrative support roles preferred
- Familiarity with clerical tasks such as filing, data entry, and document proofreading
- Experience with customer service, front desk operations, or medical/dental reception is advantageous
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other productivity tools
- Technical proficiency in office management systems and software applications
- Strong organizational skills with the ability to manage multiple priorities effectively
- Excellent typing speed and time management skills
- Bilingual abilities are a plus to assist diverse client needs
Join our team to contribute your organizational expertise and communication skills in a dynamic office environment. We value professionalism, efficiency, and a proactive approach to administrative support.
Pay: $10.00 - $12.00 per hour
Benefits:
Work Location: In person
