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Will assist Dept. Director to provide support and technical assistance on the implementation of purchase orders and inventory software modules.
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Remain up-to-date on all program modifications and all contract and lease agreement renewals in a timely and organized manner.
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Will assist to maintain all original contracts, leases agreements, etc. on file for the agency.
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Will assist to conduct reviews as assigned to ensure compliance of all contracts and lease agreements.
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Will assist to Compile, maintain and report on the monthly program department activities.
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Maintaining purchasing systems in compliance with local, state and federal laws, rules and regulations.
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Monitors and evaluates the purchases of equipment and supplies for agency to include the inventory of all departments.
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Will perform purchasing, bid procedures and inventory.
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Provides support on the development and implementation of maintenance programs to prolong the life of equipment and ensure smooth operation.
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Will review vendor debarment and suspension. (SAM.gov)
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Will conduct semi-annual inventory.
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Implements and coordinates the agency's vehicles' yearly preventative maintenance program and schedule.
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Monitors the agency's vehicles' daily mechanical operation, sanitation, safety, and safeguard.
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Prepares the agency's vehicles' daily expense-related purchase orders and documentation in compliance with the agency's purchasing Policy and Procedures.
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Prepares the timely record-keeping and documentation of the agency's vehicles' inventories of stocked parts, supplies, and equipment.
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Recruits substitute Bus Drivers for the Centers on a timely basis and maintains the required and necessary information on such personnel.
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Will assist to conduct semi-annual safety trainings.
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Will perform other related duties as assigned by the Dept. Director.
REQUIRED EDUCATION, CERTIFICATES, DEGREE, AND/OR LICENSE:
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Must be Bilingual (English/Spanish)
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Associates Degree Preferred. High School Diploma required.
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Thorough knowledge of procurement, bid procedures, inventory, general office and business administrative principles and the ability to apply them.
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Ability to plan and organize programs and activities.
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Ability to prepare written technical reports.
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Ability to plan, review and evaluate working relationships as necessary by work.
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Ability to establish and maintain effective working relationships with supervisors, peers and Administrative staff with strong problem solving and group work leadership skills.
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Computer literate with knowledge in Microsoft Office and office skills.
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Ability to analyze and prepare work plans, express ideas clearly, concisely and convincingly, develop and assist in maintaining an inventory control system and collect data.
- Must have a valid Driver’s License with a good record and have liability insurance on personal vehicle.
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Intermittent sitting, standing, stooping, crouching, walking and lifting of light objects.
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Ability to drive and regularly required to talk and hear.
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May occasionally encounter hostile or aggressive behavior when asked to respond to a complaint
