- Manage and process client billing and invoicing in a timely and accurate manner
- Assist with general accounting duties, including data entry, account reconciliation, and file maintenance
- Active ownership of accounts receivable functions, including following up on outstanding payments
- Provide administrative support to the accounting, sales, production, and operations teams
- Assist with payroll processing and timekeeping reviews as needed
- Organize and maintain digital and physical files and records
- Prepare reports and spreadsheets for internal tracking and analysis
- Answer and direct phone calls, take messages, and handle inquiries
- Communicate professionally with clients, vendors, and team members
- Support with general office tasks and assist other departments as needed
- Perform other administrative and financial support tasks as assigned
- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Experience with billing and payroll
- Ability to assist with scheduling
- Experience as an administrative assistant or in a similar role.
- Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.
- Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
- Proficiency in both English and Spanish is preferred
Schedule: Monday – Friday
Pay: $18.00 - $21.00 per hour
Position requires a drug test be completed, contingent upon employment, and a background check if applicable.
- Medical, dental, and vision coverage
- Company Life Insurance
- Longevity Stock Program
- IBP Foundation
- Scholarship opportunities
- Paid vacation and holidays
- Employee Financial Assistance Program
- Opportunities for growth and advancement.
- 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
- Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance
EEO Statement
We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
