We are an innovative, full-service landscape design, installation and maintenance company currently seeking a detail-oriented, proactive, resourceful and self-motivated Office Manager.
The Office Manager is our go-to for clients.
Responsibilities:
- Be the point-of-contact for clients by being proactive
and reactive to their needs.
- Provide exceptional customer relations by responding
to calls, emails and online inquiries in a friendly
and professional manner.
- Prepare documents, and ensure all paperwork is processed with the necessary requirements and follow-up as needed.
- Maintain office processes and systems, and look for ways to continuously improve and streamline for efficiency.
- File and maintain a clean office space.
- Maintain office equipment and supplies.
- Track and purchase office supplies.
- Make post office, bank and printer runs.
- Label and organize designs in bins daily.
- Schedule sales appointments for the owner and designers.
- Assist entering and creating proposals and
job packets for crews.
- Human Resources experience to properly record employee absences/vacations, manage personnel files and assist with employee meetings and reviews.
- Coordinate additional office projects as needed.
- Light bookkeeping duties using QuickBooks.
- Reconcile bank and credit card statements.
- Allocate materials in inventory from timesheets, receipts,
job logs and service sheets.
- Complete payroll to ensure employees are paid accurately and on time.
- Generate and send out monthly maintenance invoicing.
- Meet crews at the end of the day to gather paperwork
and equipment.
- Maintain maintenance crew notebook and update as needed.
Requirements a Successful Candidate Should Have:
- A Bachelor’s Degree or work experience equivalent.
- 5+ years of proven office management, administrative or assistant experience.
- Excellent organization, communication skills and attention to detail.
- Knowledge of office management responsibilities, systems, and procedures.
- Proficiency with Microsoft Office (Excel, Word, and Outlook) and basic QuickBooks experience.
- Excellent time management skills, ability to multitask and prioritize work.
- Excellent written and verbal communication skills.
- Able to work well independently, in addition to being
team focused.
- Resourceful, and has good judgment with
resolving problems.
Schedule/Work Location:
- This is a full-time position from Monday through Friday with
some flexibility in the work schedule.
- Our office is located in Charlotte, NC.
Pay: Salary is based on experience.
Benefits:
- Vacation Days
- Holidays
- Sick / Bereavement Days
- Health Insurance: Company pays a portion after 90 days
of employment.
- Aflac Supplemental Coverage
Why work here? Great people, great benefits and room
for growth!
We’d love the right person to join our award-winning team!
Tell us why you’re interested in this position
by submitting your cover letter and resume to [email protected].
We are an equal opportunity employer. We value a diverse and inclusive workplace.
