Job Description:
KCG Contractors, a growing Tampa Bay commercial walls & ceilings subcontractor (drywall and stucco), is hiring a Billing & Office Coordinator to manage day-to-day back-office operations. This is not a bookkeeping/accounting role — we need someone detail-oriented who can own invoicing, lien waivers, and billing paperwork so our field and management team can stay focused on projects.
Responsibilities:
- Enter vendor and subcontractor invoices into QuickBooks Online
- Prepare and process customer billings/pay applications to general contractors
- Prepare conditional and unconditional lien waivers/releases for progress and final payments
- Track outstanding invoices and follow up on payment status
- Maintain organized project billing files (contracts, COs, waivers, pay apps)
- Office administration including ordering supplies, answering calls and managing mail
Requirements:
- 2+ years experience in construction billing, office administration, or accounts payable/receivable (subcontractor experience strongly preferred)
- Hands-on QuickBooks Online experience required
- Moderate Microsoft Excel experience
- Familiarity with lien waivers, pay applications, or AIA billing formats a major plus
- Highly organized, accurate, and comfortable with deadlines
- Strong written communication for GC-facing correspondence
- Bilingual is a bonus
Pay: $22.00 - $27.00 per hour
Benefits:
- Disability insurance
- Paid time off
- Retirement plan
Work Location: In person
