Job Summary
We are looking for a highly organized, Office Administrator with experience in Asphalt & Concrete operations to join our team. This is a fast-paced role that requires a versatile professional capable of wearing many hats to assist keeping our operations running smoothly. You will be the one of the major backbones of our office, bridging the gap between field operations, sales, and administration. This paid position offers an exciting opportunity to grow your career in a thriving industry while supporting a dedicated team of professionals.
Responsibilities
- Manage all office administration tasks, including filing, data entry, and maintaining confidential information with integrity and discretion
- Operational Support: Scheduling work with Estimators, Estimators Assistant, coordinating projects, calendars, communications between all team members and clients.
- Administrative & HR: Handle day-to-day office management, HR record-keeping, and assist with managing marketing events, ads, social media, including other efforts to help us grow our brand.
- Customer Experience: Manage high-volume incoming emails and phone calls to provide exceptional customer service to our clients from initial inquiry to project completion.
- Financial Management: Oversee full-cycle accounting, including billing, invoicing, payroll processing, insurance monitoring with semi annual evaluations and annual tax preparation.
- Supervise administrative staff and support team management efforts by providing training, guidance, and performance feedback
- Handle human resources functions such as onboarding new employees, managing payroll, and supporting employee development initiatives
- Maintain accurate bookkeeping records, including invoicing, billing, and expense tracking using accounting software and spreadsheets
- Facilitate communication between clients, vendors, subcontractors, and internal teams to ensure seamless project execution and customer satisfaction
Experience
- Must have direct experience working in the asphalt or paving & concrete industry. We need someone who understands our business, terminology, and the fast-paced nature of our work.
- High attention to detail, especially regarding scheduling, estimates, licensing, contract documentation and financial records.
- Proven experience in a multifaceted office management role.
- Strong proficiency in MAC office software and ability to manage multiple workflows simultaneously (Billing, Payroll, CRM etc.).
- Excellent communication skills with clients, & team members.
- Demonstrated supervisory experience managing teams or administrative staff effectively
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) along with experience using spreadsheets for budgeting and financial tracking
- Familiarity with QuickBooks or other financial software for payroll processing and bookkeeping tasks
- Strong organizational skills with the ability to manage multiple priorities simultaneously in a fast-paced setting
- Excellent communication skills—both verbal and written—and professional phone etiquette for client interactions
- Experience handling confidential information with discretion is essential
- Knowledge of vendor management practices and experience coordinating with multiple stakeholders in construction projects is advantageous
We offer a collaborative environment where your contribution directly impacts the success of our projects. You will be a vital member of a team that values hard work, integrity, and getting the job done right the first time.
Pay: $53,569.17 - $64,513.41 per year
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Office Admin. & Ops Coordinator in Asphalt/Concrete Ind.: 3 years (Required)
Language:
- English & Spanish (Preferred)
Ability to Commute:
- Golden, CO 80403 (Required)
Work Location: In person
