Overview
We are seeking a structured, reliable Personal Executive Assistant to support the CEO with calendar scheduling, strategic initiatives and daily personal logistics. This role exists to protect time, reduce friction, and create predictability.
The ideal candidate values clarity, boundaries, and execution.
This dynamic role offers an exciting opportunity to be at the heart of executive leadership. The ideal candidate will demonstrate a keen eye for detail, and a positive, can-do attitude that drives momentum across all responsibilities.
Core Responsibilities
- CEO Time Ownership
- Own the CEO’s daily and weekly schedule end-to-end
- Actively block, protect, and rebalance time
- Prevent overbooking, fragmentation, and reactive scheduling
- Maintain buffers for travel, recovery, and deep work
- Prepare a daily brief outlining priorities, meetings, and risks
- Travel and Movement Execution
- Manage all travel logistics start to finish
- Create repeatable travel templates
- Prepare pre-trip and post-trip checklists
- Coordinate packing timelines and requirements
- Monitor changes and resolve disruptions without escalation
- Information Control
- Serve as the first filter for incoming requests
- Triage messages into act, delegate, defer, or decline
- Prepare decision-ready summaries
- Draft responses when appropriate
- Maintain clarity between urgent and important
- Personal Logistics (CEO-Only)
- Coordinate personal appointments and commitments
- Track recurring obligations and deadlines
- Maintain separation between business and personal time
- Documentation and Rhythm
- Maintain clean, searchable digital files
- Prepare agendas, notes, and summaries
- Track follow-ups tied to the CEO
- Maintain weekly cadence and reporting discipline
- Event and Presence Coordination
- Coordinate logistics for events the CEO attends
- Manage scheduling, preparation, and materials
- Hand off execution to designated owners
- Health and Wellness Coordination
- Schedule and coordinate fitness, medical, and wellness appointments
- Protect time for workouts, recovery, and health routines
- Track recurring commitments and protocols selected by the CEO
- Prepare weekly logistics to support consistency during travel
- Flag conflicts or patterns that disrupt health rhythms
Experience
- Proven supporting C-level executives in fast-paced environments.
- Demonstrated , clerical work, data entry, and customer service roles.
- Strong proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace applications (Gmail, Docs, Sheets), and familiarity with DocuSign for document signing workflows.
- Experience with QuickBooks for bookkeeping tasks; principles is a plus.
- Excellent organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.
- Exceptional typing speed combined with transcription skills to produce accurate records efficiently.
- Skilled in event planning—from small meetings to large corporate events—and project coordination to meet deadlines seamlessly.
- Knowledge of multi-line phone systems and professional phone etiquette to handle inquiries confidently.
- Office experience that includes filing systems management, front desk responsibilities, and general clerical support functions. Join us if you’re eager to contribute your administrative expertise in a vibrant environment where your organizational skills will make a meaningful impact!
Job Type: Full-time
Pay: $85,000.00 - $110,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: In person
