Office Assistant
Job Summary
The Office Assistant provides onsite administrative and operational support within a corporate office environment. This role partners closely with the Office Manager and internal teams to coordinate office processes, support administrative needs, and ensure smooth day-to-day office operations. Responsibilities include maintaining front-desk coverage, supporting hospitality and shared-space readiness, responding to real-time office needs, and assisting with planning, coordination, and documentation to maintain an organized and professional workplace.
Duties & Responsibilities
Serve as an onsite point of contact for incoming calls, voicemails, visitors, vendors, and interviewees, routing communications and monitoring access appropriately
Receive, coordinate, and distribute incoming and outgoing mail, packages, and deliveries
Maintain conference rooms, kitchens, copy areas, and other shared spaces to ensure organization and readiness
Provide administrative support to departments and leadership, including scheduling, documentation, and coordination tasks
Maintain, update, and support shared office procedures, guides, and informational documentation
Assist with planning and coordination of meetings, internal projects, office initiatives, and onboarding logistics
Qualifications
Competencies
Work Environment & Physical Requirements
Performs sedentary work in an office environment with limited lifting (less than 10 pounds) or walking required. Close visual acuity required to perform work at computer terminal. No exposure to adverse environmental conditions. Requires repetitive typing motion, talking, hearing, grasping and feeling.
Disclaimer
The job description outlines the general nature and scope of work employees perform in this role. It's not intended to be an exhaustive list of all duties, responsibilities, or qualifications required for the position. The company reserves the right to modify, revise, or update the job description to meet business needs.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Applications Deadline: Applications will be accepted until the position is filled.
