Accounts Payable Coordinator
Galaxy Universal LLC | New York, NY | 1-2 Years Experience | Accounting
About the Role
We are looking for a motivated and detail-oriented Accounts Payable Assistant to join our accounting team. This is a great opportunity for someone early in their career who is eager to learn and build hands-on experience in accounting.
In this role, you’ll support high-volume invoice processing and work with shipment documentation, vendors, and internal teams to ensure accurate and timely payments.
Key Responsibilities
- Process and voucher a high volume of invoices accurately and on time
- Review invoices and match to supporting documents (e.g., BOLs, freight invoices, commercial invoices, CBP entries)
- Identify and help resolve discrepancies (price, quantity, missing documents, duty classifications)
- Organize and maintain shipment and invoice documentation in SharePoint
- Monitor and manage the AP inbox, responding to inquiries as needed
- Track and follow up on open issues using a Voucher Issues tracker
- Work closely with logistics, purchasing, and accounting teams to resolve issues
- Assist with payment preparation and other general AP tasks
- Assist with any other ad-hoc requests
What You Bring
Basic Excel Skills
- Comfortable with simple formulas and basic calculations and formulas
- Ability to format, sort, and organize data
Problem-Solving Mindset
- Willingness and ability to learn new systems quickly
- Able to identify and troubleshoot common invoice or documentation issues
- Comfortable reaching out to teams internally to help resolve discrepancies
Attention to Detail
- Strong focus on accuracy, especially when working with repetitive tasks
- Ability to review and understand documents such as:
- Freight invoices and Bills of Lading (BOLs)
- Commercial invoices
- Customs (CBP) documentation
Organization & Time Management
- Able to manage multiple tasks and priorities
- Comfortable keeping files, inboxes, and trackers organized and up to date
- Good follow-up skills to ensure issues are resolved
Qualifications
- 1–2 years of experience in accounting, AP, or similar role (internships count)
- Degree or coursework in accounting or a related field is a plus, but not required
- Experience with ERP systems or AP tools is a plus
What We’re Looking For
- Eager to learn and grow in accounting
- Detail-oriented and reliable
- Comfortable working in a fast-paced, high-volume environment
- Team player with a positive, can-do attitude
About Galaxy
Galaxy Universal is a leading designer, manufacturer, and marketer of athletic and outdoor footwear, operating across 140+ countries and 20,000 retail locations.
Applicants must be US citizens or currently residing and legally authorized to work in the U.S.
Job Type: Full-time
Pay: $65,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
