Summary
The Accounting Clerk is responsible for providing timely and accurate administrative support to the Accounting Department. The Accounting Clerk will keep financial records, prepare reports, and update financial information. They must be familiar with accounting procedures and should have experience with accounting software programs. In addition to business transactions, handle accounts payable and receivable, expense reports, receipts, and other financial matters.
Essential Duties & Job Responsibilities
Accounts Payable
· Create and update reports and spreadsheets using Excel and Navision
· Manage paperless invoices inbox; Print, Save, File, and Match.
· 3 Way Matching; PO, Receipt, and A/P Invoice
· Digital and Physical File Management; Filing, Scanning, and Pulling Documents
· Reconcile A/P Invoices and identify discrepancies
· Assist with monthly reconciliation of general ledger accounts and monthly closing
· Enter financial transactions onto general ledger; A/P invoices and credit memos
· Maintain vendor files; add and update vendors information
· Reconcile vendor statements to A/P aging
· Reply and follow up with vendors’ inquiries by phone and e-mail
· Work inter-departmentally to resolve invoice/payment holds and approvals
· Research short pays
· Assist with weekly check distribution
· Clerical Duties as Requested, Including providing support for the Receptionist
Accounts Receivable
· Reconcile sales shipment packets
· Generate and send out customer invoices
· Digital and Physical File Management; Filing, Scanning, and Pulling Documents
· Maintain Customer files; add and update customer’s information
· Assist with researching short pays/deductions as needed
Education & experience
- High School Diploma required. Bachelor’s degree in a related field is a plus.
- Microsoft Dynamics NAV (preferred)
- Working knowledge of accounts payable and receivable
- 1-2 years’ experience in an accounting department
- Knowledge of ERP system
- 10 Key Entry
- Must be fluent in English (written and oral). Fluency in Spanish is a plus.
- Must demonstrate strong computer proficiency with experience in MS Excel, Word and Outlook preferred.
Communication, Interpersonal and Professional Skills
- Must be fluent in English (written and oral). Fluency in Spanish is a plus.
- Must be an attentive listener with effective written and verbal communication skills.
- Has a sense of urgency and understands the difference between being proactive and reactive.
Organizational Skills
- Must be detail-oriented and capable of managing multiple tasks at one time.
- Is capable of working independently and as a member of a team.
- Must be capable of recording data in a neat, organized, and accurate fashion.
- Must be capable of working with deadlines.
Initiative
- Must be a motivated self-starter.
- Must be solution-oriented and willing to solve problems or assist in solving problems without hesitation.
Physical Demands/work environment
- Must be able to sit for a long period of the day.
- Must be able to stand for a long period of the day.
- Occasional bending.
- Must be able to lift 20 pounds
Pay: $23.00 - $24.00 per hour
Benefits:
- Health insurance
- Paid sick time
Work Location: In person
