The PENTA Building Group is looking for a Contract Administrator to join our team in Phoenix, Arizona!
The Contract Administrator is responsible for verifying, maintaining, and reporting all project cost and administrative information; including the set up and maintenance of all systems and files required to support this function. Certain responsibilities may span multiple project phases.
A PENTA Contract Administrator will also:
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Review Owner contract, startup forms, and project setup/roles for contract setup and start up
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Manage contract lifecycles including Lump Sum, GMP, Tribal, Joint Venture (PENTA < 51%), and CapEx
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Request and submit insurance from PENTA; Request, collect, and process insurance from all Subcontractors
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Manage Subcontractor enrollment and CIP costs for all OCIP and CCIP projects
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AP Vendor setup for Subcontractors (W-9 to Acct)
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Review bond recommendation with Project Manager
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Document Tracking:
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Collect and process all preliminary notices, bonds, Union letters, safety hours, certified payroll, tax exempt documents, and tribal documents
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Collect and update all City/State licenses and insurance cost worksheets
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Collect and process Union letters and safety hours; collect and submit DETR
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Collect, review, and process closeout documents
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Issue/create, submit, and collect all Subcontracts/POs and exhibits; collect labor rates and tickets
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Subcontractor Billings:
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Collect and review conditional and unconditional waivers and equipment lists
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Collect, review, and process G702/G703 and stored material backup
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Create and process SL worksheets
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Request and track Subcontractor payments
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Owner Billings:
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Apply Owner change orders to billings; JB progress billing
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Review/adjust or mark up job cost, timecard, and allocation reports as needed
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Collect/mark up billing backup as needed
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Collect, review, and process Owner required documents; monitor Owner payment
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Enter AP/PO unapproved invoices
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Complete and submit form for project management time moves; verify for accuracy
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Manage job cost adjustments and cost movements
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Assist with training of new Assistant Contract Administrators
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Other responsibilities as assigned that are not listed here
We trust that you have:
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3-5 years minimum of construction accounting experience; senior-level may be considered based on years of experience
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Prior experience working in the AEC industry is preferred
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Experience with tax mitigation is a plus
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Experience working on tribal construction projects is a plus
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Strong verbal and written communication with a proactive attitude and solutions-based approach
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Strong organizational and time management
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Proven ability to adapt behavior or work methods in response to new information or conditions
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Experience with follow-up and monitoring of work to ensure quality standards and attention to detail
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Flexibility to travel to various jobsites in Phoenix, Arizona
