Overview
We are seeking a dynamic and highly organized Executive Assistant with a focus on accounting to join our team. This role offers an exciting opportunity to support senior management while ensuring the smooth operation of financial and administrative functions. The ideal candidate will be proactive, detail-oriented, and possess a strong background in office management, bookkeeping, and project coordination. Your energetic approach will help drive efficiency and foster a productive work environment. This paid position is perfect for someone eager to leverage their administrative expertise within a fast-paced, professional setting.
Responsibilities
- Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
- Assist with bookkeeping tasks utilizing QuickBooks and other accounting software to ensure accurate financial record-keeping.
- Manage office operations by overseeing filing systems, data entry, document proofreading, transcription, and maintaining organized records.
- Support project coordination efforts by tracking deadlines, preparing reports, and facilitating communication between departments.
- Handle front desk responsibilities such as greeting visitors, managing multi-line phone systems, practicing professional phone etiquette, and directing calls efficiently.
- Organize company events and meetings through event planning skills, including venue arrangements, catering coordination, and logistical support.
- Maintain professionalism in all interactions by providing excellent customer service and ensuring timely responses to inquiries.
Skills
- Proven experience in executive administrative support with a focus on accounting or finance functions.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and office management software.
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
- Skilled in bookkeeping using QuickBooks or similar accounting tools; familiarity with data entry and financial record reconciliation.
- Exceptional typing speed combined with transcription and proofreading abilities to ensure accuracy in documentation.
- Experience managing calendar systems such as Microsoft Outlook Calendar; adept at scheduling meetings across multiple time zones if needed.
- Knowledge of office procedures including filing systems, document management (e.g., DocuSign), and clerical tasks like faxing and photocopying.
- Strong communication skills with professional phone etiquette; capable of handling multi-line phone systems confidently.
- Demonstrated ability to coordinate projects efficiently while maintaining high standards of confidentiality and discretion. Join us to be part of a vibrant team where your organizational talents will make a meaningful impact! We value energetic professionals committed to excellence who thrive on supporting leadership through meticulous administrative and accounting assistance.
Pay: From $30.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
