Job Overview
We are seeking a dynamic and highly organized Office Administrative Assistant with strong QuickBooks skills to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will be responsible for maintaining and processing accounts payable, ensuring accurate financial records, and overseeing the export data our management software into QuickBooks.
Duties
- Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and other productivity software
- Support bookkeeping tasks such as invoicing, expense tracking, and basic financial recordkeeping using QuickBooks or similar accounting tools
- Assist with office management duties including reconciling vendor accounts and ensuring timely payments
- Coordinate internal communications and ensure timely dissemination of information across departments
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for document creation, spreadsheets, and communication
- Strong computer literacy with the ability to adapt quickly to new software or technical tools
- Excellent organizational skills with keen attention to detail for effectively communicating with vendors and managers to ensure payment accuracy
- Ability to handle data entry accurately while maintaining confidentiality of sensitive information
- Strong time management skills to prioritize tasks effectively in a busy setting
Pay: $17.50 - $21.50 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- QuickBooks: 2 years (Preferred)
Work Location: In person
