Job Summary
NEAT C Properties is seeking an organized and dependable Office Secretary to support our property management operations and assist executives with day-to-day tasks. This role is responsible for handling administrative tasks that keep our properties running smoothly, including bill payment, scheduling, and invoicing. Bilingual candidates with QuickBooks and Excel experience.
Responsibilities
- Assist executives with day-to-day administrative and organizational tasks
- Assist with managing properties and day-to-day administrative operations
- Process and pay bills in a timely and accurate manner
- Handle scheduling of appointments, maintenance visits, and staff calendars
- Prepare and manage invoices for tenants, vendors, and contractors
- Coordinate and track incoming and outgoing shipments and deliveries
- Maintain organized records and files related to properties, payments, and vendors
- Prepare reports in Excel as needed
- Answer and respond to inquiries from tenants, vendors, and clients
- Perform general clerical duties such as data entry, filing, and correspondence
Qualifications
- Previous office or administrative experience, property management experience a plus
- Bilingual required
- QuickBooks knowledge required
- Proficiency in Excel for preparing reports, plus general Microsoft Office literacy
- Strong organizational skills and attention to detail
- Comfortable handling bookkeeping tasks such as bill pay and invoicing
- Good communication skills and a professional phone manner
- Ability to multitask and manage competing priorities
Pay: $19.00 - $21.00 per hour
Work Location: In person
