About Us
Capitola Home Care is a locally owned, licensed non-medical home care agency dedicated to helping seniors and adults with disabilities remain safe, comfortable, and independent in their own homes. We are looking for a motivated, organized, and compassionate Office Assistant to join our growing team.
Position Summary
The Office Assistant plays an important role in supporting the day-to-day operations of our office while helping ensure our caregivers and clients receive excellent service. This is a hands-on position that requires flexibility, organization, and a positive attitude. The ideal candidate enjoys working with people, multitasking, and representing our agency in the community.
Responsibilities
- Assist with the daily operations of the office.
- Answer phone calls, emails, and assist with client and caregiver inquiries.
- Maintain an organized, clean, and professional office environment.
- Assist with caregiver scheduling and administrative tasks as assigned.
- Help coordinate caregiver orientations, trainings, and continuing education events.
- Prepare training materials and organize training sessions.
- Attend community networking events, health fairs, and company-sponsored events.
- Assist with planning and organizing company events and caregiver appreciation activities.
- Communicate with healthcare professionals, community partners, and referral sources about our services.
- Run business-related errands as needed.
- Maintain office supplies and assist with inventory.
- Assist with filing, scanning, and organizing electronic and paper records.
- Support marketing and community outreach initiatives.
- Provide caregiver coverage in clients' homes when staffing needs arise.
- Complete additional administrative duties as assigned.
Qualifications
- High school diploma or equivalent required.
- Previous office or administrative experience preferred.
- Excellent communication and customer service skills.
- Strong organizational skills and attention to detail.
- Ability to multitask in a fast-paced environment.
- Proficiency with Microsoft Office and Google Workspace.
- Valid California driver's license, reliable transportation, and auto insurance.
- Ability to travel locally for errands, events, and client visits.
- Home Care Aide (HCA) registration is preferred or willingness to obtain one.
- Caregiving experience is preferred, as occasional caregiver coverage may be required.
What We're Looking For
We're looking for someone who is:
- Friendly and professional
- Reliable and dependable
- Self-motivated and proactive
- Flexible and adaptable
- Compassionate and team-oriented
- Comfortable representing our agency in the community
Why Join Capitola Home Care?
- Supportive and family-oriented work environment
- Opportunity to make a meaningful difference in the lives of seniors and families
- Variety in your day with both office and community involvement
- Professional growth opportunities
- Be part of a team that values compassion, integrity, and excellence
If you enjoy helping others, staying organized, and being part of a growing company that makes a difference every day, we'd love to hear from you!
Pay: $18.00 - $21.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Paid time off
- Professional development assistance
Work Location: In person
