Position Overview
We are seeking a detail-oriented and proactive Logistics Coordinator to support our Sales, Finance, and Operations teams. This role is responsible for helping coordinate vehicle sales, delivery logistics, customer communication, paperwork, and internal reporting.
A great candidate would be someone who is highly organized, comfortable communicating by phone and email, and able to manage multiple tasks in a fast-paced environment. This position requires strong attention to detail, follow-up skills, and the ability to work well with internal teams, dealerships, customers, vendors, and transport partners.
Responsibilities
- Support the Sales and Finance teams with administrative and sales-related tasks.
- Assist with vehicle delivery coordination from order processing through final delivery.
- Communicate professionally with customers, dealerships, vendors, transport companies, and internal departments.
- Track vehicle status, delivery updates, paperwork, and open items using internal reports and Excel spreadsheets.
- Assist with sold vehicle paperwork and ensure required documents are complete and accurate.
- Coordinate customer pickup or transportation arrangements as needed.
- Follow up on outstanding items to help keep deliveries moving efficiently.
- Maintain accurate notes, records, and updates in company tracking systems.
- Help identify ways to improve communication, organization, and overall process efficiency.
- Provide general administrative support to the CFO, Senior Sales, and Sales Department as needed.
Requirements
- Strong organizational skills and ability to manage multiple priorities at once.
- Excellent written and verbal communication skills.
- Comfortable speaking with customers, dealerships, vendors, and internal team members by phone and email.
- Work collaboratively and assist team members when needed.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Applications, mainly Outlook and Excel.
- Ability to work independently and follow up on tasks without constant direction.
- Professional, personable, and team-oriented attitude.
- Problem-solving mindset and willingness to learn.
Preferred Qualifications
- Previous experience in sales support, logistics coordination, administrative support, or a similar role is preferred.
- Experience in the automotive, fleet, dealership, logistics, or transportation industry is a plus.
- Familiarity with vehicle sales paperwork, delivery coordination, or Excel-based tracking reports is helpful but not required.
Ideal Candidate
The ideal candidate is organized, dependable, and proactive. This person should be comfortable managing details, communicating with different groups, and helping ensure vehicles and paperwork move through the process smoothly and efficiently.
Work Details
- Full-Time Employee
- In Office (No Remote)
Benefits
- 401(k)
- Dental Insurance
- Health Insurance
- Vision Insurance
- Pet Insurance
- Paid Time Off
US Fleet Source Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Pay: $22.00 - $25.00 per hour
Work Location: In person
