Position Summary
The Office Coordinator supports smooth daily operations at MMT by managing office administration, coordinating key recruiting activities, and providing cross-functional support to functional leaders such as Human Resources, Customer Service, and Purchasing. This role maintains an organized, professional, and customer-ready environment while helping drive employee engagement and supporting hiring, onboarding, and basic HR processes. The ideal candidate is proactive, detail-oriented, highly organized, and comfortable working in a fast-paced manufacturing setting.
Key Responsibilities
Office Administration
- Serve as the primary point of contact for general office operations.
- Completes administrative tasks which includes scanning, filing, paperwork maintenance and preparation, and ensuring necessary paperwork is securely and confidentially filed in a timely and accurate manner.
- Reception & Guest Coordination.Answer phone calls and route to the appropriate staff member. Greet visitors professionally and ensure a positive first impression of MMT. Manage lobby, reception, and visitor check-in processes.
- Coordinate company town halls, team lunches, customer visits, and internal meetings.
- Prepare and distribute internal communications to the organization.
- Maintain office and breakroom supply inventories and place purchase orders as needed.
- Cross-train and develop working knowledge with Customer Service and Purchasing roles to learn core support tasks and provide backup coverage when needed.
- Ensure conference rooms and common areas are clean, stocked, and guest-ready.
- Organize employee engagement activities and recognition initiatives.
- Manage travel arrangements to office staff as requested.
Recruiting Coordinator and HR Support
- Support recruiting activities, including job postings, resume screening, interview scheduling, and candidate communications.
- Assist with new-hire onboarding: first-day coordination, paperwork processing, orientation scheduling, and workstation readiness.
o Assist with issuing office key card and maintains employee lockers
- Maintain and update the company org chart and internal directories.
- Assist with HR and training documentation, employee file maintenance, and compliance tracking.
o Assists with employee training
o Assures required labor law posters are in place.
o Responds to inquiries regarding policies, procedures, and programs.
- Coordinate internal announcements and communication for new hires, role changes, and departures.
- Partner with the Commercial Operations Leader and off-site HR Manager on employee engagement initiatives and administrative HR needs
o Assists with time keeping system and ensures employee time records and PTO balances are accurate and complete.
Qualifications
- 3+ years of office management, administrative support, or HR coordination experience (manufacturing environment preferred).
- Strong organizational and planning skills with the ability to manage multiple priorities.
- High attention to detail and strong follow-through.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proficiency with Microsoft Office Suite; experience with ERP systems is a plus.
- Positive, professional demeanor and a strong customer service mindset.
- Ability to work independently and proactively in a dynamic and growing environment.
Key Competencies
- Organization & Time Management – keeps tasks moving and maintains structure amid changing priorities.
- Communication – clear, timely communication with employees, candidates, customers, and leadership.
- Initiative – sees needs before they are assigned; acts without waiting for prompts.
- Teamwork – collaborates smoothly with support staff, supervisors, and cross-functional teams.
- Adaptability – adjusts quickly as priorities shift across operations, HR, and administrative functions.
Pay: $30.00 - $40.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Work Location: In person
