Civil Service HR Specialist 1 Classification
HR Benefits Coordinator - Key Duties & Qualifications
Deputy Payroll Clerk
- Administer employee benefits programs (health, dental, vision, life, disability, FSA/HSA)
- Coordinate open enrollment and benefit changes
- Process new hire enrollments, terminations, retirements, and qualifying life events
- Maintain employee benefit and personnel records
- Serve as liaison with insurance carriers, brokers, and retirement systems
- Monitor and reconcile benefit invoices and deductions
- Assist employees with benefit questions and claims issues
- Administer and track FMLA, Paid Family Leave (PFL), disability, and contractual leaves
- Monitor leave eligibility, usage, and balances
- Prepare and maintain FMLA notices, certifications, and related documentation
- Track intermittent leave and return-to-work requirements
- Coordinate leave administration with payroll and benefits
- Administer Workers' Compensation claims from initial report through resolution
- Coordinate with insurance carriers, third-party administrators, and medical providers
- Maintain OSHA injury and illness records
- Assist employees with claim documentation and return-to-work procedures
- Coordinate Workers' Compensation benefits with leave and payroll processes
- Maintain strict confidentiality of personnel, payroll, medical, and benefit records
- Ensure compliance with:
- HIPAA
- FMLA
- ADA
- COBRA
- ACA
- FERPA
- Workers' Compensation Law
- Safeguard Protected Health Information (PHI) and Personally Identifiable Information (PII)
- Maintain accurate records and retention schedules
(Primary backup to Payroll Clerk)
- Serve as backup to Payroll Clerk/Payroll Specialist
- Enter and verify employee payroll data
- Reconcile payroll reports and deduction accounts
- Prepare payroll-related reports for administration and auditors
- Assist with payroll audits and compliance reviews
- Maintain leave and attendance records as assigned
- Process biweekly payroll for instructional and non-instructional employees
- Review timesheets, attendance records, and leave reports
- Calculate wages, stipends, overtime, longevity, and other compensation
- Process payroll deductions for:
- Health insurance
- Retirement contributions
- Tax-sheltered annuities
- Union dues
- Garnishments
- Maintain payroll records and employee payroll files
- Assist with W-2 preparation and year-end payroll processing
- Coordinate with Human Resources regarding:
- New hires
- Separations
- Leaves of absence
- Workers' Compensation absences
- Benefit deductions
- Assist with retirement reporting to NYSTRS and NYSLRS
- Respond to employee payroll inquiries
- Maintain confidentiality of payroll, personnel, and medical information
- Handle sensitive employee data with discretion
- Follow payroll tax regulations and reporting requirements
- Ensure compliance with district policies, labor contracts, and applicable laws
- Protect confidential records and employee information
Job Qualifications
- Associate's or Bachelor's degree in Human Resources, Business, Accounting, or related field
- 3–5 years of HR, benefits, payroll, or school district experience
- Knowledge of:
- FMLA/PFL
- Workers' Compensation
- HIPAA requirements
- Strong customer service, organizational, and Excel skills
- Experience with school district HR/payroll systems
- Payroll, bookkeeping, or accounting experience
- School district payroll experience preferred
- Knowledge of:
- Payroll taxes
- NYSTRS/NYSLRS reporting
- Labor agreements
- Payroll software systems
- Strong attention to detail, accuracy, and Excel skills
- Payroll processing
- Recordkeeping and reconciliation
- Data analysis and reporting
- Confidential records management
- Customer service
- Organization and time management
- Problem solving and attention to detail
Application Deadline:07/16/2026
Civil Service Title: HR Specialist I
