WAGE/HOUR STATUS: Nonexempt
FUNDING SOURCE: Local
REPORTS TO: Principal
PAY GRADE: Paraprofessional 040 (200 Days)
PRIMARY PURPOSE: Maintain an efficient counseling office and assist counselors as needed.
QUALIFICATIONS:
Minimum Education/Certification:
High School Diploma or GED
Special Knowledge/Skills:
Proficiency in keyboarding and file maintenance
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Effective organizational, communication, and interpersonal skills-
Ability to use software to develop spreadsheets, databases, and do word processing-
Bilingual English/Spanish preferred
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Minimum Experience :
One (1) year of clerical/secretarial experience or other equivalent experience or background
MAJOR RESPONSIBILITIES AND DUTIES:
Assist counselors, students, staff, and parents as needed
Collect necessary documentation and assist parents/guardians in the enrollment of new students
Transfer and request student cumulative records as students enter/withdraw within and outside the district
Maintain all permanent files and transcripts on students, both current and former
Receive incoming calls and take reliable messages
Assist counselors in preparation for standardized testing and distribution of test results
Prepare correspondence, forms, and reports as required
Maintain college information and occupational information files for students’ use
Maintain confidentiality of information and loyalty to the district
Remain informed of and comply with state, district and local policies/regulations concerning primary job functions
SUPERVISORY RESPONSIBILITIES:
None
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors: Must maintain emotional control and exercise reasoning and problem solving skills while under stress. Work with frequent interruptions. Move files and access archives in remote locations. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Occasional prolonged use of computer.
Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
